Registration Coordinator 1

Job Summary: 

The intent of this job description is to provide a summary of the major duties and responsibilities performed in this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description. 

The Registration Coordinator oversees the efficient progression of patients through a predetermined schedule of appointments. This involves greeting patients, verifying insurance, completing necessary paperwork, and addressing any inquiries. The primary goal of registration is to enhance the check-in/out experience for patients, making it as pleasant and streamlined as possible. 

Essential Job Duties: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must warmly welcome patients and visitors to the office by greeting and acknowledging them upon entrance.
• Answer and direct multiple phone lines in a timely manner, including checking voicemails throughout the day.
• Processes patient payments correctly via either credit card or by cash and balance cash drawer daily. 
• Schedule, reschedule and confirm patient appointments.
• Work within multiple websites to verify insurances for patient appointments.
• Assist with patients checking out after appointment with provider, scheduled follow-up appointments, hand out any paperwork that the patient needs such as labs, orders, etc.
• Manage assigned task lists.
• Work as a team with other co-workers to complete tasks.
• Updates and/or verifies all demographics and necessary paperwork before a patient is seen. 
• Endeavors to keep patients on schedule and communicates with the back-office regarding delays. 
• Assists ill or distraught patients as necessary. 
• Troubleshoots problems or requests of patients. 

• Maintains reception area and waiting room area in a neat and orderly condition. 
• Work cooperatively with others, including appropriate communication with patients, providers, support staff and administration. 
• Any other duties or responsibilities the front office staff may be assigned.

Required education and experience: The requirements listed below are representative of the knowledge, skills, and/or ability required.

Minimum Education required:

• High school graduate or equivalent (GED).

Minimum Experience Required: 

• Successful completion of a medical front office program or on the job training with an emphasis on customer service.

Minimum Knowledge and Skills Required: 

• Bilingual Spanish is preferred.
• Ability to communicate effectively and congenially with patients and staff members in person and over the phone. 
• Ability to exercise tact, initiative, and good judgement when interacting with patients and staff members. 
• Basic office skills such as typing, transferring calls, faxing, etc. 
• Organizational and problem-solving skills. 
• Ability to work on the computer for long stretches of time. 

• Ability to navigate and accurately input within the EMR system. 
• Ability to accept supervision and feedback.

Benefits at a Glance:
We offer a comprehensive benefits package designed to support your health, family, financial security, and work-life balance. This includes wellness coverage (medical, dental, vision), life and disability options (life, AD&D, voluntary plans), flexible spending accounts (healthcare and dependent care), retirement savings with a 401(k) match, employee referral bonuses, and generous time off including paid holidays. Employees also have access to an Employee Assistance Program to support overall well-being.

Locations may vary depending on where the need is for coverage. 

Travel: Employees must be willing to float to various locations within their county, as needed for shift coverage or training purposes. 

Travel Percentage: 10-30%

Work Authorization: Must be authorized to work in the United States.