Food & Beverage Coordinator

Responsibilities:

• Orders and maintains office supplies par stock.
• Processes employee paperwork to Human Resources and Accounting.
• Prepares Purchase Orders and codes invoices to be turned in to Accounting for payment, including the creation of annual blanket PO’s.
• Maintain physical and computer files.
• Submits check requests as needed.
• Responsible for formatting and distributing data sheets, monthly inventories and transfers.
• Inputs monthly P&L numbers and updates year to date P&L totals.
• Updates website hours of operations including programming changes, weekly specials and live entertainment for all outlets.
• On occasion, assists in the preparation of member spend data.
• General clerical duties to include typing agendas, typing training calendars, and copying informational packets.
• Assist in soliciting bids/estimates for capital projects and expenditures
• Coordinates ordering and maintaining of FOH uniform inventory(s)
• Maintains meeting minutes for internal F&B meetings and F&B member committee meetings. Collection & Preparation of data for committee on applicants & Prepare New Member Packages for New F & B Committee Members Orientation. Prepare agenda for and attends quarterly F&B Committee Meetings. On occasion, attends quarterly BOA meeting in the absence of the Executive Administrative Assistant.
• Attends BEO meeting in support of the Food & Beverage Director.
• Occasionally assists in menu design.
• Designs and prints custom menus for large parties and restaurant dining events. Attends BEO meetings in support of.
• Assist in the coordination of scheduling of Christmas décor and restaurant preventative maintenance such as carpet cleaning, etc.
• Directly supports Cellar Wine Manager with member communication, procurement, processing and billing for retail wine sales.

Qualifications:

• Minimum of 3 to 5 years administrative experience.
• Good verbal and written communication skills.
• Ability to follow directions through to completion.
• Complete tasks quickly and accurately.
• Customer service oriented.
• Excellent computer skills with proficient knowledge of Windows, Word, Excel, PowerPoint and Publisher.