Senior Billing Specialist

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Seneca Holdings has an immediate opening for a qualified Sr. Billing Specialist and will report to the Manager of Billing. This position is located in Williamsville, NY.

Roles and Responsibilities include but are not limited to:

Responsible for daily processing of company invoices in a high-volume multi-company environment. Includes generating project based invoices for labor hours, travel, ODC/Material, project progress payments, submitting for payment and posting in the accounting system

Manage billing for a variety of contract types, including Cost-Reimbursable, Time & Materials (T&M), Firm Fixed Price (FFP) for government and commercial contracts, utilizing an ERP system.

Review contracts, modifications, funding documents, and billing schedules to ensure compliance with contractual terms and award requirements

Demonstrate a strong understanding of fiscal year requirements, accounting periods, and contract funding timelines to ensure invoices are posted to the appropriate billing period and accounting cycle

Will create supplemental billing templates in Excel

Review associated backup documentation to ensure accuracy and identify any missing or incomplete information required for billing, including travel receipts, expense reports, timesheets, and other supporting documentation

Will interact and understand the various government/customer invoicing platforms required in submitting invoices including WAWF, IPP and GSA

Will be responsible for maintaining electronic billing files

Follow up on billing issues, rejections and resolution of past due invoices

Working closely with Project Controls, Accounts Receivable, and Payroll departments, as well as Program Managers as necessary

Basic Qualifications:

Minimum five (5) years of experience in corporate billing

Associate's Degree in Accounting, Business Management or related field preferred or 7+ years relatable experience

Experience with project-based ERP (Deltek Costpoint preferred)

Experience reviewing legal contracts for the purpose of understanding billing requirements

Proficient with computers and Microsoft office applications (strong emphasis on Microsoft Excel, SharePoint, outlook and Teams)

Experience working with and editing .pdf documents

Experience with a multi-company culture preferred

Analytical and conceptual thinking – using logic and reason, creative and strategic

Demonstrated capacity for attention to detail and accuracy of work product

Demonstrated ability to maintain confidentiality of information, and exercise good judgment and discretion in handling and disseminating information

Must be a respectful team player with a professional demeanor and good communication skills

This is a hybrid position with in-office requirements.

Salary at Seneca is based on a variety of factors including but not limited to location, experience, skill set, performance, licensure and certification, as well as contract-specific affordability and organizational requirements. The range of this position in other geographic locations may differ. The projected compensation range for this position is below. The estimate displayed represents the typical salary range for this position and is just one component of our total compensation package for employees.

The projected compensation range for this position is:$65,000—$75,000 USD

Equal Opportunity Statement:Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.