Bookkeeper & Administrative Coordinator

Bookkeeper & Administrative Coordinator

Serenity Spa | University Place, WA

Schedule: Part-Time, 20–30 hours per week
Compensation: $25–$30 per hour, depending on experience

Work Location: In-person

About Serenity Spa

Serenity Spa is an award-winning, locally owned wellness company with multiple locations throughout the South Sound. We are dedicated to providing exceptional spa experiences while fostering a positive and supportive environment for our team.

We are seeking a dependable, detail-oriented Bookkeeper & Administrative Coordinator to support the financial and daily administrative operations of our growing business.

This position combines bookkeeping, payroll, accounts payable and receivable, invoicing, and general office administration. The ideal candidate is highly organized, comfortable working independently, and able to manage multiple priorities with accuracy and efficiency.

We are looking for someone who enjoys variety in their work, takes initiative, and can help keep our financial records and business operations running smoothly.

Key Responsibilities

Bookkeeping & Accounting

• Reconcile bank accounts, credit cards, and financial transactions.
• Process payroll and maintain accurate payroll records.
• Manage accounts payable, including vendor invoices and payments.
• Manage accounts receivable, including invoicing, payment tracking, and follow-up.
• Maintain accurate and organized financial records.
• Assist with monthly financial reporting and preparation of information for our accountant.
• Identify and resolve bookkeeping discrepancies.

Administrative & Office Support

• Collect, sort, and distribute incoming mail.
• Prepare and complete cash and check deposits.
• Coordinate shipping, mailing, and deliveries as needed.
• Maintain organized digital and physical filing systems.
• Communicate with vendors and internal team members regarding financial and administrative matters.
• Provide general administrative support to ownership and management.
• Assist with other office and operational tasks as needed.

Qualifications

• Previous bookkeeping or accounting experience required.
• Experience processing payroll, accounts payable, and accounts receivable.
• Proficiency with accounting software, such as QuickBooks, and Excel or Google Sheets.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize responsibilities, meet deadlines, and work independently.
• Excellent communication and problem-solving skills.
• High level of integrity and discretion when handling confidential financial and employee information.
• Experience with multi-location businesses is a plus.

What We're Looking For

We're looking for a proactive, trustworthy team member who enjoys both numbers and organization. The ideal candidate is a self-starter who takes ownership of their responsibilities, identifies opportunities to improve processes, and helps keep our business operating efficiently.

Why Join Serenity Spa?

Join a locally owned, award-winning wellness company with a supportive team and a commitment to excellence. This position offers a consistent part-time schedule, a positive work environment, and the opportunity to make a meaningful contribution to a growing business.

To Apply: Please submit your resume and a brief introduction highlighting your bookkeeping and administrative experience.