Assistant Property Manager
Required skills
- Section 8
- tax credit
- Microsoft Office
- Real Page
- YARDI
- property management software
Nice to have
- clerical support
- answering telephones
- greeting tenants
- typing
- filing
- report preparation
Role summary
The Assistant Property Manager provides clerical and administrative support for property management operations. This role involves assisting the Property Manager with tasks such as rent collection, managing delinquencies, coordinating tenant move-ins/outs, handling tenant complaints, and preparing reports. The position requires experience with property management software, Microsoft Office, and familiarity with Section 8 or tax credit programs. Key responsibilities include maintaining accurate records, following eviction procedures when necessary, and assisting with contractor bids and property inspections.
POSITION SUMMARY
The Assistant Property Manager provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to assisting the Property Manager in the following areas:
- Recommends and carries through the eviction process when necessary and approved by the main office.
- Collects and records rent and follow‑up on delinquencies.
- Assists in drawing up specifications and putting bids out to contractors on recommended work as needed and approved by main office.
- Preparation and completion of records and files and any other reports required for the property by the main office and/or state agency.
- Coordination of tenant move‑ins and move‑outs in a timely manner.
- Performs annual unit inspections or more frequent inspections as required, and assists state agency or any other 3rd party with required inspections.
- Handles tenant complaints and following up in a timely manner.
- Responsible for all clerical duties associated with this position.
QUALIFICATIONS: SKILLS & ABILITIES
- High School graduate or equivalent
- Two years working in an administrative position
- Project-based Section 8 or tax credit experience
- Demonstrated competency with Microsoft Office; Real Page, YARDI or other property management software required
- Ability to accept responsibility and account for his/her action
- Trait of being dependable and trustworthy
- Ability to utilize available time to organize and complete work within given deadlines
- Ability to work at a sustained pace and produce quality work
PHYSICAL ABILITIES
Lift/Carry, Push/Pull
Stand 12 lbs. or less (F)
Walk 11-20 lbs. (F)
Sit 21-50 lbs. (O) 26-40 lbs. (O)
Handling/Fingering 51-100 lbs. (F) over 40 lbs. (N)
Reach Outward/Above Shoulder (F) over 100 lbs.(N)
Climb (N/A)
Crawl (O) up to 33% of time
Squat/Kneel (F) up to 66% of time
Bend (C) more than 66% of time
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