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Hospital & Health Care

Clinical Staff & Office Manager

Calabasas, CAOnsiteFull TimeStaff$73,000–$73,000 /yrPosted 7 days ago

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Required skills

  • clinical scheduling
  • staff coordination
  • administrative support
  • scheduling database
  • emergent scheduling needs
  • caregiver supervision
  • recruiting
  • interviewing
  • onboarding
  • orientation

Nice to have

  • dementia care practices

Role summary

Silverado Calabasas, a memory care innovator, seeks a Clinical Staff & Office Manager to oversee clinical scheduling, staff coordination, and administrative support. This role involves managing daily and monthly schedules, supervising caregivers, assisting with recruitment, tracking licenses/certifications, approving payroll, and coordinating training. The position also includes overseeing budgeting, inventory, and participating in quality improvement initiatives. The ideal candidate is detail-oriented, compassionate, proactive, and empathetic, with experience in healthcare scheduling, preferably in dementia-related care. The role requires flexibility, strong communication, and a collaborative spirit. Silverado offers competitive pay, benefits, and a Great Place to Work environment.

Join Silverado Calabasas, a memory care innovator ranked in the top 10 nationwide by Fortune Magazine Best Workplaces in Aging Services. Since 1997, Silverado has delivered exceptional care to individuals with neurodegenerative conditions. We’re a certified Great Place to Work® and proud to offer competitive pay, benefits, and growth opportunities.

We’re hiring a Clinical Staff & Office Manager – a detail-oriented and compassionate leader who will oversee clinical scheduling, staff coordination, and administrative support for our community.

Be a difference-maker with a memory care leader!

You’re a proactive and empathetic professional who thrives in a fast-paced environment. You understand the importance of seamless scheduling, strong communication, and supporting a team that delivers exceptional care to residents living with memory impairments.

What You’ll Be Doing:

  • Manage daily and monthly clinical staff schedules, ensuring proper coverage and compliance with staffing ratios
  • Maintain caregiver shift preferences and availability in an active scheduling database
  • Respond to emergent scheduling needs with creativity and urgency
  • Supervise caregivers across all shifts, including PM, NOC, and weekends
  • Assist with recruiting, interviewing, onboarding, and orientation of new caregivers
  • Track and maintain associate licenses and certifications
  • Provide regular updates to the Administrator and Director of Health Services on staffing, overtime, call-offs, and performance metrics
  • Approve payroll and manage timecards for the clinical team
  • Collaborate with HR and DHS on performance concerns, workers’ comp, and leaves of absence
  • Coordinate training and continuing education for clinical staff
  • Oversee budgeting, inventory, and ordering of clinical supplies
  • Participate in quality improvement initiatives and community events
  • Foster strong relationships with caregivers, nurses, and community leaders to support retention and satisfaction
  • Supervise adherence to policies and procedures under DHS direction

    • Qualifications:

  • High school diploma or equivalent required
  • Experience in healthcare scheduling, preferably with dementia-related care
  • Familiarity with scheduling software and dementia care practices
  • Willingness to work flexible hours, including evenings, weekends, and holidays
  • Empathetic communication style and a “can-do” attitude
  • Active role: walking, bending, lifting (up to 50 lbs.)
  • Commitment to working with seniors in a culturally diverse environment
  • Reliable transportation to meet attendance and punctuality standards
  • Comfortable working in an environment with animals and pets
  • Ability to work collaboratively with other department leaders

    • Why Choose Silverado?

  • Fortune Magazine Best Workplace in Aging Services™
  • Certified Great Place to Work®
  • Paid training and strong internal mobility

    • Schedule: Full Time, Tuesday - Saturday, 9:00am - 6:00pm

    Anticipated pay range$73,000—$73,000 USD

    Silverado offers the following benefits to eligible employees:

  • 401(k) matching
  • Health, Dental and Vision Insurance
  • Flexible Spending Account (FSA)
  • Paid time off
  • Tuition reimbursement and professional development assistance
  • Referral program
  • Other amazing benefits such as Pet Insurance, Auto and Home Insurance and Discount Programs!

    • * Silverado does not accept candidates from outside recruiters or agencies for this role. *

    California Employees: For roles requiring driving, the driving requirement has been deemed essential to the performance of this role due to specific business necessity. Supporting documentation is maintained by Silverado and is available for review upon request to ensure compliance with California law.

    To view California Consumer Privacy Act (CCPA) information, please visit this page: https://www.silverado.com/legal-disclaimers/#Consumer-Privacy-Act-Disclosure

    Employment offers are contingent on background check, drug screening, physical, and TB testing (if applicable).

    Silverado uses E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security

    EOE/M/F/D/V

    Ready to apply?
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