Business Office Coordinator
Required skills
- billing
- collections
- accounts payable
- invoices
- GL account codes
- vendor name
- authorization
- accuracy
- accruals
- month end
Nice to have
- Medicaid pending experience
Role summary
The Business Office Coordinator assists the Manager with daily operations of the facility's Business Office, potentially including supervisory duties. Responsibilities include monitoring billing and collections to ensure revenue targets are met, maintaining proper accounting procedures and controls, accurate posting of payments, and timely month-end closing. The role also involves accounts payable processing, including invoice data entry and accrual listing. Experience in third-party billing/collections and accounts payable processing is required, with Medicaid pending experience being a plus. This role requires strong customer service skills and adherence to compliance policies.
This position assists the Manager with the day-to-day management of the facility's Business Office and may have supervisory responsibility in the Manager's absence. May have direct responsibility for one of more of the Business Office's functions.
- Assists in monitoring billing and collection activities to ensure department collects 100% of prior month revenue.
- Assures proper accounting procedures and controls are in place and followed.
- Ensures payments for billings are posted accurately and on a timely basis. May prepare daily deposits.
- Maintains accurate records to ensure an accurate and timely closing at month end.
- Accounts Payable-Distribute invoices to department heads
- Accounts Payable-Data entry of invoices paying attention to GL account codes, vendor name, authorization, and accuracy.
- Accounts Payable-List monthly accruals.
- Must meet processing and month-end deadlines for both AR and accounts payable
- Medicaid pending experience a plus
Learn more about Florida’s Care Provider Background Screening Requirements here:
https://info.flclearinghouse.com
QualificationsENTRY QUALIFICATIONS• Minimum of one (1) year experience in third party billing / collections.• Minimum of one (1) year of experience in accounts payable processing• Great Customer Service skills, as we are the Employer and Provider of choice.
SUPERVISORY RESPONSIBILITIESAssists in the supervision of the Business Office staff and others for whom they are administratively or professionally responsible.
PHYSICAL DEMANDS AND ENVIRONMENTWorking in normal office environment, employee may be required to sit, bend, stoop, use keyboard, see, talk and hear. May occasionally lift objects of 10 to 25 lbs. In compliance with applicable law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
OTHER REQUIREMENTSParticipates in (or conducts) company-sponsored training to safeguard against improper use and disclosure of resident’s protected health information. Monitors and ensures compliance with company policies, procedures and state and federal law. Agrees to adhere to and oversee communication of privacy guidelines relative
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