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Healthcare, Dental, Dental Support Organization (DSO)

Office Manager - St. Louis Pediatric Dentistry

Des Peres, MOOnsiteFull TimeManager / HeadPosted 11 days ago

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Required skills

  • office operations
  • front office
  • clinical team
  • scheduling
  • patient flow
  • operational efficiency
  • patient experience
  • staff scheduling
  • timekeeping
  • attendance

Nice to have

  • dental office management
  • healthcare office management
  • pediatric dental environment
  • practice management software

Role summary

St. Louis Pediatric Dentistry is seeking a motivated, organized, and people-focused Office Manager to lead daily operations. This role involves overseeing administrative functions, supporting the clinical team, and ensuring an outstanding experience for patients and families. Responsibilities include managing office efficiency, staff scheduling, financial processes, inventory, and ensuring compliance with regulations like HIPAA and OSHA. The ideal candidate is a confident leader with strong communication, organizational, and problem-solving skills, preferably with experience in dental or healthcare office management.

St. Louis Pediatric Dentistry is seeking a motivated, organized, and people-focused Office Manager to lead the day-to-day operations of our pediatric dental practice. Our team is committed to creating a fun, positive, and engaging experience for children and families while providing exceptional dental care. The ideal candidate is a confident leader who can support the team, maintain efficient office operations, and help create an outstanding experience for every patient and family.

Website: St. Louis Pediatric Dentistry

What You'll Do

As an Office Manager, you will oversee the daily administrative and operational functions of the practice while supporting the clinical team and creating a positive environment for patients and employees. You will work closely with the doctors and team to ensure the office operates efficiently, delivers exceptional customer service, and meets organizational goals.

Your responsibilities will include:

  • Oversee the day-to-day operations of the dental office

  • Lead, coach, and support front office and clinical team members

  • Help establish clear expectations and promote accountability across the team

  • Monitor scheduling, patient flow, and overall office efficiency

  • Support the practice in meeting operational, financial, and patient experience goals

  • Assist with staff scheduling, timekeeping, attendance, and coverage needs

  • Monitor office performance and identify opportunities for process improvement

  • Support patient and family concerns with professionalism, empathy, and appropriate follow-through

  • Help ensure accurate patient records, documentation, and administrative processes

  • Support insurance, billing, collections, and financial processes as needed

  • Monitor office supplies, inventory, and equipment needs

  • Partner with the clinical team to maintain efficient patient flow and a positive patient experience

  • Ensure the practice follows company policies, HIPAA, OSHA, infection control, and other applicable regulations

  • Assist with onboarding, training, and development of new team members

  • Communicate effectively with doctors, team members, leadership, and other partners

  • Participate in meetings and practice initiatives designed to improve team performance and patient care

  • Perform other duties and responsibilities as assigned

    • Preferred Qualifications:

  • Previous experience in a dental or healthcare office management role preferred

  • Previous leadership or supervisory experience required

  • Experience in a pediatric dental environment is a plus

  • Strong understanding of dental office operations, scheduling, and patient service

  • Experience with practice management software preferred

  • Strong communication and interpersonal skills

  • Excellent organizational and time-management abilities

  • Strong problem-solving and decision-making skills

  • Ability to coach, motivate, and hold team members accountable

  • Comfortable managing multiple priorities in a fast-paced environment

  • Professional, dependable, and solutions-oriented approach

    • What Makes You Successful:

    You are a confident and approachable leader who understands that a successful practice starts with a strong team and a positive patient experience. You lead by example, communicate expectations clearly, and create an environment where team members feel supported and accountable. You are organized and proactive, able to balance the needs of patients, employees, doctors, and daily operations while maintaining professionalism and attention to detail. You are comfortable addressing challenges, identifying opportunities for improvement, and helping the team continuously grow and succeed.

    Why Join Us?

  • Join an established pediatric dental practice serving children and teens throughout the St. Louis area

  • Be part of a team committed to creating fun, positive, and engaging dental experiences for children and families

  • Work alongside experienced pediatric dental professionals who prioritize compassionate, high-quality care

  • Help lead a team that makes a meaningful difference in the lives of children and their families

  • Work in a modern, kid-friendly environment designed to make dental visits comfortable and enjoyable

  • Be part of a collaborative team focused on continued growth and improvement

  • Opportunities for professional growth and development

  • Make a meaningful impact on both the patient experience and the success of the practice

    • Comprehensive Benefits Package:

  • Medical, Dental, Vision, and 401(k)

  • Paid holidays

  • Paid time off

    • If you're an experienced leader who is passionate about people, pediatric dentistry, and creating an exceptional patient experience, we invite you to apply and join the team at St. Louis Pediatric Dentistry.

    Ready to apply?
    You'll be redirected to Specialty Dental Brands's application page.

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