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Financial Services

Legal Assistant

Montreal, QCOnsiteFull TimePosted 1 month ago

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Required skills

  • legal assistant
  • paralegal
  • invoice processing
  • legal billing
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Outlook

Nice to have

  • data analytics
  • commerce degree

Role summary

The Legal Assistant supports the legal department by managing the invoice process for external legal counsel and service providers. Responsibilities include maintaining the invoice system, logging and tracking invoices, reviewing for accuracy and compliance, routing for approval, submitting to finance, and acting as a liaison for billing inquiries. Requires excellent PC skills (Word, Outlook, Excel), strong organizational abilities, attention to detail, and communication skills. A Bachelor's degree in law, commerce, or data analytics, along with previous legal assistant or paralegal experience, is preferred.

Position Overview:

The Legal Assistant is responsible for supporting the legal department in the review, coordination, administration, and processing of invoices submitted by external legal counsel and other legal service providers. Key areas of work will include:

  • Managing the legal invoice system, including onboarding law firms, creating matter IDs, andpreparing reports.
  • Receive, log, and track invoices from external counsel and legal service providers.
  • Review invoices for completeness, accuracy, and compliance with agreed billing terms, andengagement letters.
  • Identify discrepancies, non-compliant charges, duplicate billing, or missing supportinginformation.
  • Route invoices to the appropriate legal and business stakeholders for review and approval.
  • Submit approved invoices to finance/accounts payable in line with internal procedures andpayment deadlines.
  • Monitor invoice status and follow up on outstanding approvals, rejected invoices, and paymentqueries
  • Act as a point of contact between the legal department, finance/accounts payable, and externalcounsel on billing and invoice matters.
  • Other ad hoc admin tasks to support the Legal team members.

    • Required Qualifications:

  • Excellent PC skills, including advance knowledge of Microsoft Word, Outlook and Excel.
  • Ability to work well with colleagues across multiple regions.
  • Highly organised with the ability to prioritise and manage multiple tasks.
  • Excellent attention to detail.
  • Outstanding communication in English (both written and verbal).
    • Ready to apply?
    You'll be redirected to Squarepoint Capital's application page.

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