Care Coordinator / Medical Scheduler
Required skills
- scheduling
- appointments
- CMS regulations
- EMR
- computer proficient
- databases
- Word
- Excel
- PowerPoint
- project management
Nice to have
- frail or elderly population
- mental health needs
Role summary
TRU Community Care is seeking a PACE Clinic Scheduler/Care Coordinator to manage appointments for participants with specialists and medical clinics, ensuring compliance with CMS regulations. This role involves collaborating with external providers and internal medical records teams, maintaining appointment data, and participating in clinic meetings. The position requires computer proficiency, including databases, Word, Excel, and PowerPoint, along with strong collaboration and project management skills. Experience with the elderly or those with mental health needs is preferred. The role is hybrid, with 4 days in-office in Lafayette and 1 day remote.
Founded as Boulder Hospice in 1976, TRU Community Care is a nonprofit healthcare organization serving Boulder, Denver, and surrounding counties. With a mission to affirm life at every step of the journey with illness and loss, TRU provides a continuum of care through TRU Hospice, TRU PACE (Program of All-Inclusive Care for the Elderly), TRU Palliative Care, TRU Grief Services, and Landmark Memory Care.
Title: PACE Care Coordinator
Pay: $20.25 to $25.61 per hour
Schedule: Monday - Friday, 8:00am-4:30pm
Location: 4 days in-office in Lafayette, 1 day from home
JOB SUMMARY
The PACE Clinic Scheduler/Care Coordinator is responsible for scheduling all appointments with specialists and medical clinic appointments. Coordinates and maintains appointment data sheets to make certain that CMS regulations are followed to ensure that all participants are receiving specified care and appointments. Collaborates with outside providers to establish a working relationship to provide appointments and care for participants. Collaborates with PACE Medical Records office to confirm that provider notes are being received in a timely manner. Participates in clinic meetings and overall planning related to the clinic.
EDUCATION AND QUALIFICATIONS
- 3+ years administrative experience in medical related field
- Must be computer proficient and able to work with various databases, and be competent with Word, Excel and PowerPoint programs
- Ability to collaborate with team and manage several projects simultaneously
- Experience working with the frail or elderly population preferred
- Experience working with individuals with mental health needs desirable
ESSENTIAL DUTIES
- Assist in prioritizing the scheduling of participants.
- Schedule all appointments for participants with specialists and outside medical appointments when requested by the medical team. Will create authorizations for scheduled appointments within the EMR.
- Documents in the medical record as appropriate to scope of practice.
- Perform any necessary filing or clerical duties necessary to complete charting requirements.
TRU's Benefits (Eligibility Varies by Position/Status):
- Paid Vacation time
- 401(k) with match
- Health, dental, vision & life insurance
- FSA & HSA available
- Paid orientation
- Paid training
- PSLF Eligible Employer
- Referral & signing bonuses (if applicable)
To learn more about TRU Community Care, please visit www.trucare.org.
TRU Community Care is an Equal Opportunity Employer
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