Success Academy Charter Schools Verified

Education, Non-profit

Associate, Experiential Events

New York, NYHybridFull Time$68,000–$72,000 /yrPosted 5 days ago

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Required skills

event logistics
event execution
vendor management
budget management
expense tracking
invoice processing
cost reconciliation
on-site setup
stakeholder management
tight deadlines

Nice to have

project management
NYC venue landscape

Role summary

Success Academy's Creative Agency is seeking an Experiential Events Associate to provide critical logistics and execution support for a diverse portfolio of company events. This role involves independently managing event logistics, liaising with external vendors and internal teams, processing invoices, and reconciling costs to ensure adherence to budgets. The ideal candidate will have proven experience in event management within a fast-paced environment, exceptional attention to detail, and strong problem-solving skills to manage execution risk and meet tight deadlines.

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

About the Role

The Experiential Events Associate will join Success Academy's Creative Agency to provide critical event logistics and execution support, playing a key role on the experiential team. This role is essential for maintaining the high-quality execution of a diverse portfolio of company events and managing execution risk for the team.

Key Responsibilities

Independently manage and execute the logistics for a high volume of events, varying in scale, complexity, and audience.

Utilize existing planning resources, including a comprehensive database of NYC venues, to inform planning and streamline decision-making.

Serve as a point of contact for external vendors (e.g., caterers, printers) and liaise effectively with internal cross-functional teams to ensure seamless event delivery.

Support on-site setup and tear-down activities, managing vendors to troubleshoot issues and ensure a smooth event experience.

Manage and track event-related expenses, process invoices, and reconcile vendor costs to ensure adherence to event budgets.

Qualifications

Proven experience in event management, coordination, or logistics, preferably within a fast-paced environment.

Demonstrated excellence in managing complex logistics for multiple concurrent events of varying sizes.

Exceptional attention to detail and a commitment to quality output.

Proactive problem-solving mindset and the ability to think critically and decisively under pressure.

Speed and efficiency in delivery, with a proven ability to meet extremely tight deadlines.

Excellent communication and collaboration skills to effectively work with vendors and internal teams.

Familiarity with the NYC venue landscape is a plus.

Competencies

Attention to Detail: Demonstrates thoroughness and accuracy when coordinating multi-faceted event logistics and financial tracking.

Problem Solving: Proactively identifies potential obstacles during planning and troubleshooting on-site issues under tight timelines.

Stakeholder Management: Builds effective working relationships with internal teams and external vendors to deliver seamless events.

Compensation, Benefits, & Perks

At Success Academy, we invest boldly in our Network team with a comprehensive package designed to support your health, financial future, and overall well-being:

Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.

Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.

Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.

Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday.

Exact compensation may vary based on skills and experience. This position is not bonus eligible.

Compensation Range$68,000—$72,000 USD

Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

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We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.

Success Academy Charter Schools does not offer employment-based immigration sponsorship.

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