Healthcare

Administrative Assistant

Milwaukee, WIOnsiteFull TimePosted 2 days agoVisa sponsorship available

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Required skills

Microsoft Windows
Microsoft Excel
Microsoft Word
email
electronic files
print electronic documents
reports
math
decision making
telephone work

Nice to have

Role summary

The Administrative Assistant is responsible for aiding in the efficient day-to-day operations of the office and providing full administrative support to management and staff. Key responsibilities include creating and maintaining databases, managing employee or patient files, setting up and managing filing systems, and assisting with special projects. The role requires a High School Diploma or GED, strong organizational and multitasking abilities, professional demeanor, excellent communication skills, and proficiency in Microsoft Windows, Excel, and Word. The position involves standard office tasks, including email management, file management, and printing documents, within a busy office environment.

Accessibility Note:

Surgery Partners is committed to complying with all applicable provisions of the Americans with Disabilities Act, as amended (“ADA”), and applicable state and local laws. It is the Company’s policy not to discriminate against any qualified people or applicant with regard to any terms or conditions of employment on the basis of such individual’s disability. Consistent with this policy of non-discrimination, the Company will provide reasonable accommodations to an individual with a disability, as defined in the ADA or applicable law, who has made the Company aware of his/her disability, unless doing so would cause an undue hardship to the Company. If you are an applicant and need a reasonable accommodation when applying for job opportunities within the Company or request a reasonable accommodation to utilize the Company’s online employment application, please contact talentacquisition@surgerypartners.com

JOB TITLE: Administrative Assistant, Non-exempt

REPORTING TO: Clinical Site Supervisor

JOB SUMMARY/RESPONSIBILITIES:

The Administrative Assistant is a detailed professional responsible for aiding in the efficient day-to-day operations of the office and providing full administrative support to the management and other staff. Assists with various aspects of Administration.

Primary Responsibilities:

Create, maintain, and enter information into databases

Aid in maintaining Employee or Patient files

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material

Assist Administrative Managers with special projects

Work both independently and under specific direction

Performs other duties as assigned

EDUCATION/QUALIFICATION REQUIREMENTS:

High School Diploma or GED

Able to be organized and prioritize work efficiently. High ability to multi-task

Present a professional demeanor

Excellent communication skills, both written and verbal

Knowledge and understanding of Microsoft Windows, Excel and Word

Know the definitions of fundamental computer terms related to applications software and desktop PC's

Know how to open, read, and respond to email

Know how to manage electronic files

Know how to print electronic documents and reports

PHYSICAL/MENTAL DEMANDS:

Able to read, write and communicate in English

Have cognitive skills for math, decision making and excellent communication skills

Work in a temperature-controlled environment

Potential for contact with chemicals, blood borne pathogens, and exposure to infectious disease.

Able to lift 25 pounds using proper lifting techniques several times during shift

ENVIRONMENTAL/WORKING CONDITIONS: The work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal busy office environment with much telephone work. This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Equal Employment Opportunity & Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

Surgery Partners conducts pre-employment screenings including but not limited to criminal background checks and drug testing.

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