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Payroll Coordinator

Chicago, ILOnsiteFull TimeEntry-level (exp-based)$59,000–$75,000 /yrPosted 1 month agoVisa sponsorship available

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Required skills

  • Paylocity
  • payroll data
  • employee payroll records
  • payroll transactions
  • benefit deductions
  • payroll regulations
  • payroll reporting
  • year-end processing
  • confidentiality
  • timekeeping records

Nice to have

  • Associate’s degree
  • Bachelor’s degree
  • Accounting
  • Business Administration
  • Human Resources
  • multi-state payroll

Role summary

IG US Holdings is seeking a Payroll Coordinator in Chicago, IL, to support the Payroll Manager in administering payroll using Paylocity. Responsibilities include data collection and verification, record maintenance, processing payroll transactions, assisting with benefit deductions, ensuring regulatory compliance, and providing customer service. The role also involves payroll reporting, audits, year-end processing, and special projects, all while maintaining confidentiality. A high school diploma or equivalent and an Associate's degree in a related field are required, with 1-3 years of payroll or accounting experience and proficiency in Paylocity and Microsoft Excel.

Company: IG US HoldingsRole: Payroll CoordinatorLocation: Chicago, IL- In-Person (3 days per week)Department: FinanceReports To: Payroll and Benefits Manager, North America

The Payroll Coordinator supports the Payroll Manager in the accurate and timely administration of payroll and payroll-related activities using Paylocity. This position is responsible for collecting and verifying payroll data, maintaining employee payroll records, processing payroll transactions, assisting with benefit deductions, ensuring compliance with federal, state, and local payroll regulations, and providing exceptional customer service to employees. The Payroll Coordinator also assists with payroll reporting, audits, year-end processing, and special projects while maintaining the highest level of confidentiality.

What you'll do

  • Collect, review, and verify employee timekeeping records to ensure accurate payroll processing
  • Review timecards for completeness and accuracy, following up with managers and employees to resolve missing or incorrect information
  • Assist with processing biweekly or semi-monthly payrolls using Paylocity
  • Calculate wages, overtime, shift differentials, bonuses, commissions, retroactive pay, and other payroll adjustments as directed
  • Process employee payroll changes, including new hires, terminations, pay rate changes, direct deposit updates, and tax withholding elections
  • Verify payroll deductions, including health insurance, retirement plans, Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), garnishments, and other voluntary deductions
  • Reconcile payroll registers and reports prior to payroll submission to ensure accuracy
  • Research and resolve payroll discrepancies, overpayments, underpayments, and employee questions in a timely manner
  • Maintain accurate and confidential employee payroll records in Paylocity and related systems
  • Prepare and distribute payroll reports to the Accounting and Finance teams for reconciliation and financial reporting
  • Assist with payroll journal entries and reconciliation requests as needed
  • Prepare year-end payroll documentation, including W-2 processing and payroll tax support
  • Assist with payroll tax notices and provide documentation when requested
  • Support internal and external payroll audits by gathering reports and required documentation
  • Assist with payroll compliance by following applicable federal, state, and local wage and hour laws
  • Respond professionally to employee inquiries regarding paychecks, taxes, deductions, direct deposit, PTO balances, and payroll policies
  • Assist the Payroll Manager with payroll system testing, upgrades, and implementation of new payroll processes
  • Maintain payroll calendars and ensure payroll deadlines are consistently met
  • Recommend process improvements that enhance payroll accuracy and efficiency
  • Perform special projects and other duties as assigned

    • Qualifications

  • High school diploma or equivalent and Associate’s degree in Accounting, Business Administration, Human Resources, or related field required; Bachelor’s degree in Accounting, Business Administration, Human Resources, or a related field preferred
  • One to three years of payroll, accounting, finance, or administrative experience required
  • Experience using Paylocity or a similar payroll/HRIS system required
  • Working understanding of payroll processing, payroll taxes, wage and hour laws, and employee benefits deductions
  • Intermediate proficiency in Microsoft Excel, including formulas, sorting, filtering, and basic reporting
  • Experience working with confidential employee information and a proven track record of professionalism

    • Preferred Qualifications

  • Experience processing multi-state payroll
  • Familiarity with payroll tax reporting and year-end processing
  • Knowledge of wage garnishments, benefit deductions, and paid leave programs
  • Experience supporting payroll audits and compliance initiatives

    • Knowledge, Skills, and Abilities

  • Strong attention to detail with a high level of accuracy
  • Excellent organizational and time management skills
  • Ability to prioritize multiple deadlines in a fast-paced environment
  • Strong analytical and problem-solving skills
  • Excellent customer service and interpersonal communication skills
  • Ability to maintain confidentiality and exercise sound judgment
  • Ability to work independently while collaborating effectively with Human Resources, Finance, and department managers
  • Strong written and verbal communication skills

    • Company Perks + Benefits: 

  • Performance Bonuses
  • Stock Purchase Options
  • Medical/Vision/Dental Benefits 
  • 401k Plan
  • 20 Paid Vacation Days (plus an additional paid vacation day the month of your birthday!)
  • 10 Paid Sick Days
  • Gym Membership Reimbursement
  • Commuter Benefits
  • Pet Insurance
  • Wellness & Mental Health Programs
  • Charitable Donation Matching
  • Two Paid Volunteer Days Off
  • Daily catered lunch when in the office
  • Full kitchen with snacks and beverages
  • In-building gym
  • Shuttle to/from Metra

    • Discretionary Performance Bonus: 5-10% of base salary based on individual and company performance.

    Salary Range: $59,000-$75,000

    About IGNA + tastyIG North America is home to tastytrade, tastylive, and tastyfx—a family of brands built to democratize trading and empower individual investors. Founded in Chicago by the creators of thinkorswim, acquired by London-based IG Group in 2021, we combine startup innovation with the backing of a FTSE 100 fintech operating across five continents serving over 1.3m customers and handling billions of dollars in transactions – built on scale, trust, and proof.From our headquarters in Chicago's Fulton Market, our team builds award-winning trading platforms, produces live financial education content daily, and creates technology that makes complex markets accessible. tastytrade is our retail brokerage for self-directed investing and trading, with tastylive providing content to educate our customers. tastyfx is the fastest-growing forex broker in the US.We're a lean, collaborative team that values autonomy, pragmatism, and impact. Whether you're building technology, creating content, serving customers, or supporting operations, you'll work alongside people who are passionate about disrupting traditional finance and genuinely care about helping traders succeed. Our culture rewards initiative, embraces experimentation, and measures success by the value we create for our users. The bar is high – bring a curious and forward-thinking mindset and we'll give you the platform to define what comes next. Join us at IG|tasty – the future gets built here.Location: Our office is in the West Loop - Chicago's growing center of tech, great cuisine, and high-end bars.tastytrade | tastylive | tastyfx 1330 W Fulton Market, Chicago, IL 60607

    *Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they have every single qualification. Our team is dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role, but your experience doesn’t align perfectly, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

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