Project Coordinator

SUMMARY Overview of the position

The Project Coordinator position is an entry level opportunity responsible for supporting the Creative Department & Prepress production projects. Responsibilities require partnering with the Director of Prepress & Project Management and Creative Team Leads to ensure compliance with projected timelines and scheduled expectations. The position supports The Upper Deck Company’s business units on all levels of Trading Card projects. Accountabilities include project preparation readiness, and tracking. Fundamental understanding of print production, resource management and comprehensive communication skills are vital to position tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.

• Identifying areas for improvement and maintaining processes within the system to ensure efficiency.
• Responsible for creating weekly reports to evaluate the work and capabilities throughout the company.
• Creating charts to assess the ebb and flow within the cycle of the workload. Being able to give visibility to level load the workload.
• Reporting on the cycle durations and keeping an eye on any issues that may impact the release of the product from the master calendar date.
• Manages communication with Project Managers to ensure the needs and expectations of products are met.
• Strong organizational, reporting and data skills with the ability to manage multiple high priority projects with keen attention to detail.
• Responsible for getting all concerns/questions that may arise with knowledgeable answers in a timely manner and being proactive in resolving these issues.
• Adheres to process procedures and pre-established guidelines, ability to perform duties under minimal supervision while exercising discretion and independent judgment.
• Attend meetings that may be necessary to resolve challenges that arise during the production cycle.
• Provides feedback during Production Meetings and assists with maintaining tracking procedures and data entry.

INTERACTION

This position will interact closely with the Director of Prepress and Project Management, Product Development and Brand, Sports, and/or Entertainment Coordinator, Creative Team Members, and departmental personnel.

EDUCATION/YEARS EXPERIENCE

• High School Diploma or equivalent. College Degree preferred.
• 1+ years of experience in project coordination, Prepress, Publishing, or relevant duties.

REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES

• Familiarity of commonly used project management concepts, practices, and procedures.
• Accomplished oral and written communication skills.
• Experience in interacting with Managers and department leads.
• Strong interpersonal, analytical, problem solving, and troubleshooting skills.
• Effective organizational skills with the ability to manage multiple high priority projects with keen attention to detail.
• Professional demeanor; team player orientation. Ability to interface with internal parties at all levels.
• Ability to perform duties under minimal supervision while exercising reasonable discretion and independent judgment.
• Hands-on, energetic and motivated initiative-taker with the ability to work additional hours as required.
• Proficiency in the following software or systems: MS Office, Asana, and Adobe Acrobat.