Administrative Assistant

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As an Administrative Assistant, you will provide high-impact support to leaders at Voleon. In this role, you may directly support up to six team members within our Investor Relations and Business Development organization. You will amplify their impact by coordinating frequent travel across time zones, managing expense reporting, and helping them stay focused on important strategic priorities.

Responsibilities

• Provide proactive administrative support to Business Development team members, acting as a trusted partner and point of contact

• Manage complex travel schedules, calendars, meetings, and communications, resolving conflicts and anticipating needs

• Coordinate domestic and international travel arrangements and manage related expense reporting

• Support light project management activities, including tracking action items, follow-ups, and project status, while partnering closely with Executive Support colleagues to provide cohesive support to the team

• Continuously identify opportunities to streamline administrative processes and improve team efficiency

• Handle confidential and sensitive information with the utmost care and discretion

• Provide responsive assistance to colleagues, clients, and vendors as needed

• Assist with additional project coordination, research, and IT-related support as required

Requirements

• 3+ years of experience in administrative support; experience supporting leaders in finance or technology preferred

• Extensive experience coordinating complex domestic and international travel itineraries across multiple time zones

• Proven experience supporting multiple team members in both in-person and remote environments

• Strong organizational skills, with the ability to manage multiple tasks, deadlines, and competing priorities

• Excellent written and verbal communication skills, with a professional, clear, and courteous approach to all interactions

• Meticulous attention to detail and accuracy

• Ability to work independently, prioritize effectively, and adapt to changing demands

• Demonstrated sense of urgency, flexibility, and comfort navigating shifting priorities in a fast-paced environment

• Proficiency with Microsoft Outlook calendaring; experience with Atlassian and other Agile project management tools (Jira, Confluence, Smartsheet), Workday for expense reporting, and Egencia for travel booking is a plus

• Experience with GenAI tools and technologies is a plus

• Expected to work onsite Tuesday–Thursday, with flexibility to work onsite additional days as needed

• Bachelor’s degree (preferred but not required)

• Authorized to work in the United States

“Friends of Voleon” Candidate Referral Program

If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program.

Equal Opportunity Employer

The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.