Role summary
Titan Electronics, a growing commercial security systems integrator, seeks a Senior Project Coordinator to manage the billing and compliance aspects of install jobs. This role is crucial for ensuring accurate billing, timely cash flow, and reliable backlog data as the company expands. Responsibilities include construction billing, preparing pay applications and lien waivers, verifying job setups against contracts, managing purchase orders, assembling closeout packages, and preparing monthly percentage-of-completion reports. The ideal candidate has 3+ years of experience in project administration or construction billing, with hands-on experience in AIA pay applications, schedules of values, lien waivers, and GC portals like Procore or Textura. Strong Excel skills and familiarity with construction ERP systems are required.
Titan Security is built on serving our clients and building careers – just like yours. We are trusted by some of the most well-known companies and properties in the country while remaining dedicated to building personalized security solutions that solve the needs of every customer we support. Named as a nationally recognized Top Workplace in 2024 and 2025 by USA Today, Titan's customized approach to security services will provide you with the opportunity to learn, grow and succeed. Our core values of being Unified, Transparent, Innovative, Committed and Accountable help us in providing unparalleled service and support in all that we do. If you are looking for a meaningful career, a culture of excellence, and the ability to make a difference, we want to talk to you!
Department: Security Systems Integration, InstallationReports to: Director of AdministrationWorks closely with: Project Managers, Install Manager, Sales Administration, Billing and AccountingLocation: Chicago, IL (in office)FLSA status: ExemptCompensation: $85,000–$95,000 base, plus bonus eligibility
ABOUT TITAN ELECTRONICSTitan Electronics is a commercial security systems integrator. TEI designs, installs and services access control, video surveillance and intrusion systems for building owners, property managers, general contractors and enterprise clients in Chicago, Atlanta, Central and South Florida, Texas, Las Vegas and Los Angeles.
TEI has tripled in size over the last four years through organic growth into new markets and acquisitions, and plans to triple again over the next four to five. Seven Project Managers across six regions now bill 30–40 install jobs a week.
Growth at that pace puts real pressure on the back office. This role keeps billing, compliance and closeout accurate as volume climbs.
THE ROLE
Owns the billing and compliance side of every install job, from booking through closeout.
Control job setup. Verify every job Sales Administration books in TotalService against the contract before release to the PM.
Own construction billing. Pay applications, lien waivers and the weekly billing list, so completed work turns into cash on time.
Close jobs out and deliver reliable backlog and percentage-of-completion data to Accounting every month. RESPONSIBILITIESConstruction billing and lien waivers
Build and maintain the Schedule of Values (AIA G703), and prepare and submit Applications for Payment (G702) on each GC's billing cycle
Track approved change orders against contract value, and set up retainage and billing structure by contract
Prepare and submit partial and final lien waivers, conditional and unconditional. Confirm the payment amount and billing period and use the correct state form.
Submit pay apps and waivers through GC portals including Procore, Textura and GC Pay Job setup verification
Verify every new job in TotalService against the executed contract or PO within one business day of handoff from Sales Administration
Check contracting entity, customer, contract value, SOV, retainage, billing method, billing and collections contacts, tax setup, PM and sales assignment, and budget against the sold estimate
Release jobs that pass. Return jobs that dont with the specific correction, and track exceptions by type.
Hold billing on any job that has not passed verification Billing preparation
Run the TotalService side of the weekly job review. Confirm what's been billed, that time is correct and which jobs are ready to close.
Send the weekly billing list to TEI Billing and coordinate with Billing on install job invoicing
Resolve client requests for invoice detail with cost breakouts that match the executed contract and SOV
Correct billing contacts at the source when invoices come back undeliverable Purchase orders and materials
Verify purchase orders are attached to the correct jobs and licenses
Confirm materials have been ordered for active jobs as part of the weekly review Closeout
Assemble closeout packages: as-builts, O&M manuals, permits and inspection sign-offs, test records and warranty letters
Create warranty jobs at completion
Drive final billing, retainage release and final waivers on every completed job Backlog and percentage of completion
Run the monthly backlog review with the Install Manager and each PM: cost to date, cost to complete, revised completion dates and open change orders
Prepare the monthly percentage-of-completion package for Accounting on the close calendar
Flag jobs before month-end where cost to complete has moved materially or estimated cost at completion exceeds contract value GC compliance
As the role matures, take ownership of GC portal setup and compliance: project and contractor data, GC-specific exhibits and forms, and signature routing
Build a separate compliance process for GC work versus direct-client work QUALIFICATIONSRequired
3+ years of project administration, project coordination or construction billing with a specialty trade contractor, systems integrator, or mechanical, electrical or life safety contractor
Hands-on experience preparing AIA G702/G703 pay apps, schedules of values, retainage and change order billing
Working knowledge of lien waivers (conditional and unconditional, partial and final) and how requirements differ by state
Experience submitting through GC portals such as Procore, Textura or GC Pay
Understanding of percentage-of-completion and WIP: cost to complete, estimated cost at completion, and over- and under-billing
Experience with a construction or field service ERP for job setup, job costing and billing. TotalService strongly preferred; Sage 300 CRE, Vista, NetSuite, Q360 or WennSoft considered.
Strong Excel: pivot tables, lookups and reconciliations
Ability to read contracts, scopes of work and drawings well enough to check what's being billed
Collaborative working style with PMs and GCs, and comfortable following up until documentation is complete and accurate Preferred
Experience in security, access control, video, fire or low-voltage
Bluebeam or Autodesk Build
Notary Public, or willing to become one WHY TEI
Growth. Tripled in four years, with a plan to do it again. Opens paths into project administration leadership, project management and operations.
Visibility. Direct work with the Director of Administration, the Head of Security Systems Integration, the Install Manager, Accounting and Finance leadership. Backlog and POC work feeds the reporting ownership reviews.
Backing. Ownership has invested in new markets, acquisitions and the systems behind them. EOE M/F/D/V
#IND3
Project CoordinatorPower Plus · Sun Valley, CA · Onsite
DSCA Project Coordinator (Project Management Analyst) - 31024HII · Remote · Remote
