Apparel & Fashion, Retail, Custom Tailoring

Administrative Assistant - Sales

Deerfield Beach, FLOnsitePart TimePosted 2 days agoVisa sponsorship available

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Required skills

client visits
clothing delivery
client information
sales sheet
sales materials
client orders
client files
setting up appointments
order status
scheduling deliveries

Nice to have

office-related experience
sales-oriented environment

Role summary

Tom James Company is seeking a part-time Administrative Assistant for their Deerfield Beach, FL office to support the sales team. This role involves preparing for client visits, managing client orders and files, communicating with clients regarding appointments and deliveries, and supporting sales professionals with daily tasks and calendar management. The position also includes prospecting new clients via social media and digital marketing, maintaining a professional image, and performing basic accounting tasks. The role requires proficiency in Microsoft Office and Google Suite, excellent organizational and time management skills, and social media savviness. A valid driver's license and the ability to lift 30 lbs are necessary. Two years of office-related experience is preferred.

At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team. We currently have a part-time opening in our Deerfield Beach, FL office. Our position is for 10-15 hours per week at $20.00 per hour, based on qualifications. We offer a generous PTO plan, paid holidays, and a 401(k) plan. Regular onsite attendance required.

Job Responsibilities

Preparing for daily client visits

Prepping clothing to be delivered

Locating necessary client information (A/R balances, sales sheet)

Updating sales materials regarding fabrics/options

Coordinating and maintaining all client orders/files

Communicating with clients:

Setting up appointments

Providing status of orders

Scheduling deliveries

Sending reminders

Supporting the sales efforts of the sales professional by:

Communicating regularly with the sales professional and other members of the store team

Meeting with the sales professional to set goals

Managing daily calendar

Organizing inventory

Pursuing efficiencies for processes and communication

Picking up and delivering client items as needed

Prospecting new clients using internet and social media applications

Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter

Entering referrals into proprietary system

Sending introductory and promotional messages

Creating call lists/hot lists

Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors

Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria:

Confident, independent worker

Strong communication skills (verbal, written, listening)

Excellent organizational skills

Outstanding time management skills

Professional customer service skills

Social Media savvy (especially on LinkedIn & Instagram)

Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms

Possesses basic accounting skills (such as balancing accounts)

Enjoys being flexible and multitasking

Motivated to tackle challenges

Yearns to work in a fast-paced team environment

Able to bend and lift 30 lbs.

Valid Driver’s License required (Exception: larger metropolitan areas)

Two years office-related experience is preferred.

Experience with a sales-oriented environment is a plus!

Ready to apply?

You'll be redirected to Tom James Company's application page.

Administrative Assistant - Sales

Is this role right for you?

Required skills

Nice to have

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