EdTech, Artificial Intelligence, Software

Recruiting Coordinator

Watertown, MAOnsiteFull TimeEntry-level (exp-based)Posted 10 days agoVisa sponsorship available

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Required skills

Recruiting Coordinator
AI agents
scheduling
automation
urgent
ownership
Watertown, MA
ATS
Claude
ChatGPT

Nice to have

early-stage startup
executive support

Role summary

Tutor Intelligence is seeking a Recruiting Coordinator for a 6-month contract role in Watertown, MA. This onsite position will own the entire hiring calendar, scheduling all screens, onsites, and debriefs. The role involves automating scheduling and follow-up processes using AI agents, managing onsite logistics, and ensuring a clean ATS and positive candidate experience. The ideal candidate has 1-3 years of experience in recruiting coordination or operations, a high sense of urgency, strong attention to detail, and experience building AI workflows with tools like Claude, ChatGPT, or Zapier.

About Tutor

We believe robots are the biggest lever we have to making the physical world a better, more affordable place. But robots are a rounding error in our society: nearly nine out of ten American factories and warehouses don’t even have a single robot, and robots have yet to make their way into our homes or places of business.

Tutor Intelligence is changing that.

Tutor is a robotics research and deployment company, building generally capable robot hardware and artificial intelligence to enable robots to go where no robots have gone before. Sonny is a semi-humanoid robot with frontier dexterity approaching the human form. Cassie does back-breaking work, moving boxes, pallets, and bulk goods for businesses from family-owned manufacturers to some of the largest brands in the world. Tutor robots are manufactured at scale and operate as a network, combining the whole fleet’s learned experience to train ever more capable robot artificial intelligence.

Founded at MIT and headquartered in Watertown, MA, our team is full stack: we design and manufacture robot hardware, train our own models, work directly with the smallest and largest end-customers, and maintain our fleet across the United States. We’re a team of researchers, engineers, technicians, operators, and sellers who love building things and solving hard problems.

Our mission is grand: robots everywhere, for the common good, raising the standard of living across North America, and then the world.

The Role

Every hire at Tutor runs through a calendar, and you'll own it. You'll schedule every screen, onsite, and debrief and make sure each one runs cleanly. Then you'll automate the work: we already use AI agents for résumé triage, and you'll build the ones that handle scheduling and follow-ups.

We need someone with a high sense of urgency who treats every open loop as their own.

What You'll Own

Scheduling for every role: screens, onsites, and debriefs across teams and time zones

Onsite logistics in Watertown, from panels and rooms to a candidate's arrival

Agentic workflows for availability, invites, reminders, and scorecard follow-ups

A clean ATS and a fast, clear candidate experience

Requirements

1-3 years in recruiting coordination, operations, or executive support

You've built an automation or AI workflow and can show us how it works

High urgency and ownership: nothing sits overnight

Sharp on details and clear in writing

Able to work onsite in Watertown, MA

Nice to haves (zero or more)

Hands-on experience building AI agents or workflows with tools like Claude, ChatGPT, or Zapier

You've used AI to take repetitive scheduling or admin work off a team's plate

Experience scheduling multi-interviewer loops across time zones and busy calendars

Strong time management: you keep dozens of moving pieces on track without dropping one

A track record of urgency, same-day turnaround on candidate and interviewer requests

Early-stage startup experience

Experience with ATS

Why Tutor?

Whether you’re designing robots, closing deals, running deployments, or creating the processes that help us scale, your work doesn’t sit on a shelf. It shows up on real production floors, making physical work safer and more affordable.

Our team of 160+ is driven by curiosity and a genuine love of building. Everyone here takes real ownership, learns fast, and holds a high bar while having each other’s backs. If you love hard problems and creating things that didn’t exist before, you’ll fit right in.

Tutor Intelligence is an equal opportunity employer and welcomes applicants from all backgrounds.

Ready to apply?

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