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Ultima Genomics Verified
Biotech, Genomics, Life Sciences, Medical Devices

Business Administrative Associate I

Fremont, CAOnsiteFull Time$27–$30 /hrPosted 4 days agoVisa sponsorship available

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Required skills

  • office administrative experience
  • Tech-savvy
  • computer and systems proficiently
  • data entry
  • highly organized
  • high-pressure environment
  • maintain composure
  • good communication
  • detail-oriented
  • focus on accuracy

Nice to have

  • contracting position

Role summary

Ultima Genomics is seeking a motivated Business Administrative Associate I for their Business Operations team in Fremont, CA. This onsite, full-time, Monday-Friday contract role involves managing office supplies, SWAG, morale events, travel, security access, onboarding/offboarding, mail, office maintenance, COI processes, and timecards. The role also supports visitor management, meeting scheduling, and facility coordination. Qualifications include an Associate degree, 2-3 years of office administrative experience, proficiency with Microsoft Office Suite and data entry, strong organization, time management, communication, and detail-orientation. The position requires the ability to work in a fast-paced environment and may involve lifting up to 25lbs.

Rapidly Growing Life Sciences Technology Company

Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomic information to enable unprecedented advances in biology and improvements in human health. We have developed a foundational new approach to sequencing at scale that overcomes limitations due to the high costs of current technologies. We are well-funded and have raised approximately $600 million from global top-tier investors. Our team brings together unique and diverse expertise across multiple disciplines, from healthcare and life sciences, to engineering, to technology and software and beyond. We are a collaborative group, including successful entrepreneurs, chemists, hardware and software engineers, genomics and biotechnology experts, molecular and computational biologists, software and algorithm experts, and operations and commercial leaders. Join us to develop and commercialize technologies that unleash the power of genomics at scale and empower the future of human health.

We are looking for a highly motivated Business Administrative Associate I to join our Business Operations team!

This is an onsite full-time Monday-Friday contracting position based in our Fremont CA office.

How You’ll Contribute

  • Order, coordinate, and organize office lunch, snacks and office supplies. Prepare monthly reports for management review
  • Order and manage company SWAG
  • Be a key member with the Business Operations team in organizing company morale events, employee volunteer events and company-wide parties
  • Manage company travel arrangements and associated reporting
  • Monitor the Company’s voice message system and greet/escort guests
  • Activate/deactivate access cards in the security system and create photo ID badges
  • Manage employees’ onboarding and offboarding process
  • Manage incoming and outgoing mail and packages
  • Manage the maintenance of a neat and orderly office environment
  • Manage company Certificate of Insurance (COI) process and vehicle policy programs
  • Manage employee timecard process
  • Support company customer or external business partner visits Assist in scheduling business meetings and candidate interviews
  • Assist in managing the Company’s facilities and certain office/breakroom equipment and coordinating with facility team and related vendors
  • Other job duties as requested

    • Qualifications, Skills, Knowledge & Abilities

  • Associate degree
  • 2-3 years of office administrative experience is required
  • Tech-savvy, be able to use computer and systems proficiently, including Microsoft Office Suite and data entry
  • Highly organized and strong time management skills
  • Must be able to work in a fast-paced, often high-pressure environment, with proven ability to maintain composure
  • Be able to demonstrate good communication and interpersonal skills
  • Be detail-oriented with focus on accuracy
  • Ability to read and interpret documents
  • Regular, consistent and punctual attendance
  • May be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (up to 25lbs of package or breakroom supplies)

    • This contracting position offers an hourly pay rate between $27/hour and $30/hour, and your actual base pay will depend on your skills, qualifications, experience, and location.

    #LI-Onsite

    Ultima Genomics is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws. See also Ultima Genomics’ EEO Policy and Know Your Rights. If you have a disability or special need that requires accommodation, please let us know by contacting recruiting@ultimagen.com.

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