Facilities & Office Manager

Brooklyn, OHOnsiteFull TimeManager / HeadPosted 22 days ago

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Required skills

Office Move
Office Buildout
Facilities Management
Office Operations
Vendor Management
Budget Management
Project Management
IT Support
Hospitality
New York City

Nice to have

Startup Environment
Hardware Support
Lab Support
Manufacturing Support
Office Design
Furniture Procurement

Role summary

Ultra is seeking an on-site Facilities & Office Manager in New York City to oversee the company's physical workplace. This role is responsible for all aspects of facilities management, including coordinating office moves and buildouts, managing vendors and budgets, and ensuring smooth day-to-day operations. The ideal candidate will have experience delivering physical space projects, strong vendor and budget discipline, and a service-minded approach. Responsibilities include facilities maintenance, IT troubleshooting, office experience enhancement, and planning for future office expansion. This role reports to the Chief Business Officer.

About the Role

We’re looking for someone to own Ultra’s physical workplace, from facilities and everyday office operations to the buildout and move into our new office. You’ll report to our Chief Business Officer, and make sure the team has a reliable, welcoming and well-organized place to work as our needs change.
Your first major project will be our January/February office move. You’ll coordinate the design and buildout, manage vendors and dependencies, and make sure the space is ready for the team. Alongside that project, you’ll keep day-to-day office needs running smoothly and build simple systems that prevent recurring problems.
As Ultra grows, you’ll plan ahead for changing space needs, support our lab and factory teams on shared facilities, and help establish future offices when expansion plans are approved.
Location: This is a on-site role based in New York City.

What You’ll Own

Office buildout and move: Translate team needs into a practical space plan, coordinate designers and contractors, track schedules and spend, surface decisions early, and follow through on move-in readiness.
Facilities: Manage maintenance, cleaning, workplace vendors and the building relationship. Keep spaces organized and adapt layouts as needs change.
Workplace IT: Handle first-line troubleshooting and coordinate with vendors and internal experts on connectivity, equipment and meeting-room issues.
Office experience: Keep the kitchen stocked, coordinate visitors, and organize workplace activities that make the office enjoyable.
Operating routines: Make requests, purchasing, replenishment, maintenance and vendor follow-through dependable.
Shared spaces: Partner with lab and factory teams on facilities, organization and vendor needs, working with the owners of specialized equipment and operations.
Future offices: Plan workplace capacity and help establish workspace, suppliers and local services as Ultra expands.

What You Bring

Experience personally delivering an office move, buildout or comparable physical-space project.
The ability to manage projects and everyday office operations together, prioritize urgent problems and finish work without repeated reminders.
Practical troubleshooting judgment: handle straightforward issues, recognize when specialist help is needed, and own resolution.
Strong vendor and budget discipline, including comparing quotes, tracking commitments and raising changes early.
A service-minded approach to employees and visitors, with attention to hospitality, cleanliness, organization and clear communication.

Helpful Expirience

Supporting a growing startup or an office alongside hardware, lab or manufacturing work.
Coordinating office design, furniture procurement, workplace connectivity and access systems.
Building lightweight systems that reduce repetitive administrative work.

Ready to apply?

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