Higher Education, Research, Public Administration

(FWS) CCFI - Executive Assistant (Fall)

Norman, OKOnsiteInternship$12–$12 /hrPosted 1 month agoVisa sponsorship available

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Required skills

CEO Support
calendar management
prioritize time
disseminate information
prepare agendas
order food
room set up
budget process
policy review
document formatting

Role summary

The Executive Assistant FWS provides essential support to the Chief Executive Officer (CEO) of CCFI, managing daily operations and assisting with strategic initiatives. Responsibilities include managing the CEO's calendar, disseminating information, preparing for meetings, and supporting the budget and policy review processes. The role also involves representing CCFI in community outreach, managing advocacy efforts by contacting elected officials and drafting communications, and staying informed on relevant laws and regulations. The position requires strong communication, organizational, and interpersonal skills, with the ability to work both independently and collaboratively. Candidates must be currently enrolled undergraduate students at the University of Oklahoma for the Fall 2026 term.

Pay Range: Targeted salary of $12.00 per hour, based on education and experience.

Benefits Eligible: No

Work Schedule: Flexible Schedule

Travel: Not required

For Best Consideration Date: 10/1/2026

Position Introduction:

General Information: The Executive Assistant FWS assists the Chief Executive Officer in providing support for the organization's day-to-day functions.

Responsibilities:

CEO Support
- Manage CEO’s calendar and help prioritize the high-volume demand for CEO’s time
- Disseminate information both internally and externally on CEO’s behalf
- Ensure CEO is prepared for all meetings and events, which may include preparing agendas, ordering food, ensuring supplies are available, room set up, etc.
- Assist directors and CEO with budget process, policy review, document formatting, etc. as requested
- Represent CCFI at various community outreach events and identify areas of potential collaboration
- Manage agency meeting agendas and schedule meeting rooms as required
Advocacy:
- Identify opportunities for advocacy of the CCFI mission, including upcoming bills or law changes, government funding, etc.
- Contact legislators, city council, and other elected officials to schedule meetings and tours
- Manage the CCFI advocacy tracking document
- Draft letters to legislators for dissemination to the CCFI board and other stakeholders for needed advocacy efforts
- Assist the CEO when attending government events at all levels
- Stay apprised on current advocacy laws and regulations surrounding non-profits

Required Education and Experience:

Must be currently enrolled in the Fall 2026 Term as an undergraduate student at the University of Oklahoma.

Hiring contingent upon verification of current student status.

Required Knowledge, Skills and Abilities:

Ability to operate a personal computer using e-mail, word processing and other applications related to assigned duties
Ability to communicate effectively with others orally and in writing
Ability to maintain effective working relationships with staff and volunteers
Ability to both collaborate and work as part of a team and work independently
Ability to maintain a positive attitude under stress
Ability to be flexible and adapt to organizational change
Knowledge of all job related policies and procedures

Required Certifications and Licenses:

Possess a valid driver’s license and insurance coverage as required by law

Department Preferences:

None

Hiring Contingent Upon a Background Check: No

Ready to apply?

You'll be redirected to University of Oklahoma's application page.

(FWS) CCFI - Executive Assistant (Fall)

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Required skills

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