Business Coordinator - Environmental Health & Safety

Minimum Qualifications:

Associate's degree or equivalent and two (2) years of office-related experience.

Job Description:

To manage, coordinate, and directly support the administrative, business management, and/or staff activities within the Environmental Health and Safety department.

Job Duties:

This role operates in a fast-paced office environment, supporting departmental needs while managing regular inquiries by phone, email, and in-person walk-ins. Strong organizational and multitasking skills are essential to prioritize and complete daily responsibilities while responding effectively to incoming requests. Demonstrated proficiency in Microsoft 365 applications is required.

• Meeting Support: Coordinate logistics for program, departmental, and committee meetings; accurately record and distribute meeting minutes in accordance with supervisor directives.

• Travel & Expense Management: Coordinate employee travel arrangements and process expense reimbursements in compliance with UTMB Travel Guidelines and institutional policies.

• Purchasing & Procurement: Process requisitions for routine supplies, non-routine items, and capital equipment purchases adhering to UTMB procurement rules and standards. Responsible for purchasing supplies by procurement card.

• Records Management: Organize, maintain, and archive departmental files, reports, correspondence, and records in alignment with institutional record retention schedules. Including uploading department training records into department database.

• Customer Service: Serve as a resource for internal and external stakeholders, providing effective problem resolution and guidance regarding departmental policies, procedures, and daily operations.

• Clerical Operations: Perform routine administrative support tasks, including sorting and distributing mail, answering phone calls, processing invoices, and maintaining departmental bulletin boards.

• Compliance & Support: Adhere to internal controls, reporting structures, and organizational policies, performing related duties as assigned.

Working Environment:

Standard office, hospital, clinical, and/or laboratory environments

Salary Range:

Actual Salary commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.