Accounts Payable Specialist - Hotels

VALOR CORPORATE POSITIONS

At Valor Hospitality, we are passionate Hotelitarians—driven, detail-obsessed professionals who go beyond service to deliver true hospitality. With a global perspective and a commitment to thoughtful hospitality and sustainable dining, we bring enthusiasm, creativity, and local flair to every property we support. We seek individuals who value relationships, embrace high standards, and create meaningful experiences for guests, teams, and owners alike. If you’re someone who notices the little things and strives to make a lasting impact, you’ll thrive here.

POSITION PROFILE

A Corporate Accounts Payable Specialist serves as a vital financial link, managing and streamlining outgoing vendor payments across a diverse portfolio of managed or franchised hospitality properties. Operating from the corporate headquarters, this role ensures attention to detail, strong administrative skills, exact general ledger coding, and strong relationships with local and national hospitality vendors.

ESSENTIAL RESPONSIBILTIES

· AP Processing through third party payment vendor.

· Set up new properties and users in software.

· Coordinate with hotel ownership to get bank information and wire drawdowns established .

· Correspond with payment processor on various issues including returned or stale dated checks and vendor questions

· Create the drawdown request and AP Batch uploads into cloud base software on a weekly basis and as needed

Invoice Management & General Ledger Coding

• Multi-Property Data Entry: Review, verify, and input high-volume invoices daily for an assigned portfolio of managed hotels and corporate cost centers.
• USALI Compliance: Audit and code all invoices according to individual hotel charts of accounts and standard USALI (Uniform System of Accounts for the Lodging Industry) guidelines.

Payment Processing & Expense Control

• Payment Run Coordination: Prepare weekly and bi-weekly corporate disbursement batches across diverse payment methods, including ACH networks, wire transfers, and checks..

Vendor & Database Maintenance

• Master Vendor Maintenance: Initiate secure onboarding for new suppliers, collecting and registering mandatory data such as W-9 forms, business registrations, and banking details.

· Statement Reconciliation: Statement Reconciliation: Audit month-end vendor statement balances for properties if needed.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

· Experience: Minimum 1–3 years of progressive accounts payable, bookkeeping, or general hospitality accounting experience.

· Education: High school diploma or equivalent required; an Associate or Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred.

Technical & Software Skills

· Industry Software: Hands-on proficiency with hospitality procurement and accounting suites—such as Profit Sword, M3, Yardi, or QuickBooks—is an advantage.

· General Tech: Intermediate to advanced capabilities in Microsoft Excel (VLOOKUPs, pivot tables, complex data entry formulas) and standard corporate ERP systems.

· Knowledge with using third-party payment processors a plus

Core Competencies

· Extreme Meticulousness: Exceptional attention to detail to reliably avoid payment errors across various legal hotel entities.

· Multitasking & Deadline Drive: Proven ability to meet tight weekly processing and month-end deadlines.

· Discretion: Strict compliance with internal corporate controls, financial integrity standards, and vendor confidentiality protocols.

PHYSICAL DEMANDS

• extended periods at a keyboard and screen, requiring fine motor skills for typing and good vision.
• Tasks involve reading documents, forms, and technical manuals, as well as writing and preparing reports.
• Using office equipment: This includes using phones, copiers, fax machines, scanners, and adding machines. 

BENEFITS PACKAGE

• Competitive Salary

• Team Member Hotel Discount Program

• Benefits - Health, Dental, Vision, Life Insurance, and other supplemental options

• Paid PTO

• 401k with employer match

• Team Member Awards and Recognition programs throughout the year

• Food and Beverage Discounts

• Tuition Reimbursement

Please visit http://www.valorhospitality.com to learn more about our existing hotels, other exciting job opportunities and our company.