Real Estate Development

Office Admin / Receptionist

Santa Clara, CAOnsiteFull TimePosted 1 month ago

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Required skills

office administration
reception
visitor registration
mail
packages
courier
conference room calendars
office supplies
inventory
invoices

Nice to have

startup environment
executive support
office operations
interview coordination
employee events coordination
facilities requests

Role summary

Velaura is seeking a professional and organized Office Administrator / Receptionist for its Santa Clara office. This role serves as the primary point of contact for employees, visitors, and vendors, ensuring a welcoming and efficient workplace. Responsibilities include managing reception, inquiries, mail, supplies, and coordinating with vendors. The ideal candidate has 2+ years of experience in office administration or a related field, strong organizational skills, and proficiency with Google Workspace or Microsoft Office. Experience in a fast-paced startup environment and familiarity with tools like Google Calendar, Zoom, Slack, and ATS are preferred.

Role Overview

Velaura is seeking a professional, organized, and resourceful Office Administrator / Receptionist to support the day-to-day operations of our Santa Clara office. This role will serve as the first point of contact for employees, candidates, visitors, and vendors while helping maintain a welcoming, efficient, and well-organized workplace. The ideal candidate is proactive, service-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

Serve as the first point of contact for employees, candidates, visitors, and vendors; manage reception, visitor registration, building access, and a professional front-office experience.

Manage general inquiries, mail, packages, courier requests, conference room calendars, and the readiness of shared meeting spaces.

Coordinate with facilities, janitorial, and other vendors to support smooth daily office operations and timely resolution of workplace needs.

Manage office supplies, snacks, beverages, and workplace inventory; place orders, maintain accurate records, and help track invoices and vendor documentation.

Support onsite interviews, meetings, company lunches, employee events, and onboarding and offboarding activities, including workspace, badge, and equipment coordination.

Provide general administrative support to executives and team members, handle confidential information with discretion, and proactively identify and resolve day-to-day operational issues.

Required Qualifications

Two or more years of experience in office administration, reception, workplace operations, executive support, or a related role.

Strong organizational skills, attention to detail and the ability to prioritize and manage multiple requests efficiently.

Proficiency with Google Workspace or Microsoft Office, calendar management, video-conferencing tools, and standard office equipment.

Excellent verbal and written communication skills.

Preferred Qualifications

Experience supporting executives or managing office operations in a fast-paced start up environment.

Experience coordinating interviews, employee events, facilities requests, vendors, invoices, and purchase orders.

Familiarity with Google Calendar, Zoom, Slack, and applicant-tracking systems.

Why Velaura?

Velaura is building next-generation compute technology for cloud, edge, and Physical AI. Our solutions will enable robots, autonomous systems, drones, and other intelligent machines to operate efficiently in the physical world.
This is an opportunity to help build foundational technology at a time when the industry is undergoing fundamental change. You will work alongside experienced leaders, architects, engineers, and operators who have delivered industry-defining products across mobile, cloud, semiconductor, and AI platforms. If you enjoy solving difficult problems, working across disciplines, and helping shape the future of Physical AI, we would love to hear from you.

Equal Employment Opportunity and Accommodations

Velaura is an Equal Opportunity Employer that is committed to inclusion and diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, disability or protected veteran status. We also take affirmative action to offer employment
opportunities to minorities, women, individuals with disabilities, and protected veterans.

Velaura is committed to working with qualified individuals with physical or mental disabilities. Applicants who would like to contact us regarding the accessibility of our website or who need special assistance or a reasonable accommodation for any part of the application or hiring process may contact us at: careers@velaura.ai. This contact
information is for accommodation requests only. Evaluation of requests for reasonable accommodation will be determined on a case-by-case basis.

Ready to apply?

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