Waste Tracking Coordinator
Required skills
- waste shipments
- recordkeeping
- shipment status
- regulatory reporting
- manifests
- hazardous waste
- certificates of destruction
- billing records
- Microsoft Office Suite
- Lotus Notes
Nice to have
- Associate's degree
- clerical position
Role summary
The Waste Tracking Coordinator is responsible for the accurate processing and recordkeeping of inbound waste shipments. This role involves coordinating with receiving personnel and security to track shipment status, verify documentation, maintain records, and support regulatory reporting. Key duties include reviewing shipment information for accuracy, entering receiving details into facility systems, documenting rejected shipments, tracking rail shipments, and managing manifests. The position requires computer proficiency in Microsoft Office Suite and Lotus Notes, along with good written and verbal communication skills.
This position may require evenings and weekends after initial training has been completed.
Position Purpose:
The Waste Tracking Coordinator supports the accurate processing and recordkeeping of inbound waste shipments. This role works closely with receiving personnel and security to track shipment status, verify documentation, maintain required records, and support timely regulatory reporting.
Primary Duties/Responsibilities:
- Coordinate with receiving personnel and security to communicate shipment status and support the timely movement of loads through the receiving process.
- Review generator, transporter, shipment, and manifest information for accuracy and completeness before records are finalized.
- Verify that receiving details, including weights and designated locations, are accurately entered into facility systems.
- Document rejected shipments and maintain related tracking records.
- Track rail shipments and manage associated manifests and reporting deadlines.
- Scan, organize, and maintain manifests and supporting shipment documentation.
- Submit required hazardous waste manifest information and resolve submission errors or discrepancies.
- Prepare and maintain certificates of destruction and related records.
- Research missing documentation and support the timely completion of billing records.
- Organize, file, and archive shipment and job records in accordance with company procedures and record retention requirements.
Education/Experience/Background:
- High School diploma or General Educational Development (GED) required
- Associate’s degree in a related field preferred
- Prior work experience of 3 to 6 months in a clerical position preferred
Knowledge/Skills/Abilities:
- Computer proficiency in Microsoft Office Suites and Lotus Notes
- Good written and verbal communication skills
- Strong team player
- Excellent interpersonal skills
- Strong customer orientation
Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.
We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.
