Studio Coordinator

About the role

We are looking for a Studio Coordinator to assist in the day-to-day operations and management of one of our top Architectural Design Studios. In this role you will be responsible for performing a variety of general administrative tasks to keep the studio, projects and its leaders organized, including calendars, meetings, travel, communications and day-to-day studio logistics. The ideal candidate is self-motivated, proactive, service-minded and a highly organized individual who can multitask effectively in a fast-paced, high-energy, creative environment. You will become the

What you'll do

• Perform day-to-day administrative tasks for optimal studio efficiency.
• Act as main point of contact for studio leaders and team members.
• Manage the calendars of studio leadership and the studio's weekly rhythm: the Monday studio meeting, weekly office hours, the studio management meeting and leadership check-ins.
• Work with executive assistants to prioritize client meetings and key internal sessions and send reminders.
• Keeping track of various recurring meetings and team events.
• Ensuring staff assignments are carried out in a timely and efficient manner.
• Scheduling of all travel arrangements.
• Serve as the liaison between staff and external contacts as needed.
• Reviewing, managing, and filing documents for the studio leaders, while adhering to and maintaining a well-organized system.
• Producing and updating financial, managerial, and operational spreadsheets regularly.
• Taking notes in meetings and fielding phone calls and emails.
• Regularly following up with studio leaders on open items.
• Keeping studio leaders apprised of progress on all projects on a consistent basis.
• Ad-hoc tasks as needed, including running errands, delivering accessories, purchasing items and associated travel.

Qualifications

• 1 to 3 years of experience in the design industry or creative field supporting multiple teams
• Ability to balance multiple tasks and establish priorities
• Strong proficiency in Microsoft Office: Word, Excel, & PowerPoint
• Basic proficiency in Adobe Creative Suite to this (Photoshop & InDesign) strongly preferred
• Excellent verbal and written communication skills

About Us

At Workshop/APD, we believe great design begins with great people. Our studio is a collaborative, supportive community where architects and designers can do their best work while enjoying a flexible hybrid schedule, generous time‑off policies, and comprehensive health and wellness benefits. We offer a 401(k) with profit sharing, a stocked office pantry, and regular company events that keep us connected and inspired. Our culture is rooted in growth: from structured mentorship and performance coaching to cross‑team design reviews and continued‑education opportunities, we invest deeply in every team member’s development. We’re committed to fostering creativity, community, and a workplace where people feel supported, empowered, and excited to grow their careers.