Accounts Payable Specialist
Required skills
- SAP
- invoice entry
- vendor payments
- purchase order
- 3-way match
- T&E reports
- ACH
- check processing
- credit card transactions
- AP closing accruals
Nice to have
- MS Office
- Excel
- Double Entry Accounting
Role summary
This Accounts Payable Specialist position is part of a Shared Service team responsible for performing invoice entry for multiple companies, processing vendor payments, and providing excellent customer service. The role involves reviewing invoices for accuracy, matching them to purchase orders, obtaining approvals, entering data into SAP, processing payments via ACH and check, handling credit card transactions, and calculating monthly AP closing accruals. The specialist will also communicate with vendors to resolve discrepancies and assist with audit requests. This is a full-time, onsite position with no supervisory responsibilities.
Summary/Objective
This position is part of a Shared Service which handles performing invoice entry for multiple companies, vendor payments and providing excellent customer service to internal and external persons.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Accounts Payable:
- Review payable invoices for accuracy and match to the purchase order submitted.
- Maintains AP email inboxes and saves invoices in respective invoice folders.
- Review payable invoices for accuracy and match to the purchase order submitted.
- Obtain appropriate approval on invoices without purchase orders assigned to them.
- Enter invoices for Shared Services companies using SAP entry.
- Attach copy of accounts payable invoices within SAP.
- Process T&E reports from employees.
- Internal communication for invoice approval
- Process payments for vendors through SAP via ACH and via check weekly.
- Prepare payment transfer request forms for manual electronic payment for foreign
and/or domestic vendors.
- Review and code and enter company credit card transactions.
- Calculate monthly AP closing accruals in order to meet deadlines.
- Handle express payments, when requested.
- Correspond/communicate with vendors on inquiries or to resolve discrepancies.
- Responsible for a minimum of 40 invoices processed daily.
- Opening, sorting, and scanning mail for accounts payable.
- Assist in pulling information requested for audits throughout the year.
- Other duties as assigned
Competencies
Basic Accounting . | Technical Capacity. |
Communication Proficiency. | Ethical Conduct. |
Collaboration Skills. | Flexibility. |
Customer/Client Focus. | Vendor/Supplier Focus. |
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
While performing the duties of this job, the employee works in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Mental and Physical Demands
Occasional need for quick decisions. Frequent need to concentrate and occasional pressure from a diversity of problems. Continual distractions which interfere. Operates a computer 90% of the day. The primary parts of the body involved in performing these tasks are the fingers and lower arms. The job requires a cycle of body movements which are moderate in speed with several motions. Negligible effort in lifting, moving, operating equipment, standing, climbing/walking and bending/stooping/twisting. Approximate weight lifted: 5 to 25 lbs.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours vary. Overtime may be required at times. Vacation coverage as needed.
Travel
None is required for this position.
Required Education and Experience
- High School Diploma or equivalent.
- 1 – 3 years working in accounting.
- 1+ years working with an automated accounting system.
- Experience with a 3-way match AP process.
- General Accounting knowledge and understanding of GL accounts relative to invoices.
Preferred Education and Experience
- Experience with SAP.
- Proficient in MS Office, particularly Excel.
Additional Eligibility Qualifications
- Understanding of Double Entry Accounting.
Work Authorization/Security Clearance
Eligible to work in USA.
Food Safety and Product Quality
This position is responsible for supporting the food safety management system and for communicating food safety issues to the Quality Department.
Affirmative Action Plan/Equal Employment Opportunity Statement
Savencia Cheese USA, AFP advance food products llc, Zausner Foods Corp provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
