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Financial Operations Analyst

Foster City, CAHybridFull TimePosted 1 month agoVisa sponsorship available

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Required skills

  • purchase requisitions
  • U.S. GAAP
  • accounting policy
  • GL coding
  • month-end close
  • open PO cleanup
  • accrual data
  • spend against budget
  • compliance metrics
  • PR turnaround time

Nice to have

  • public accounting
  • Big 4
  • high-growth startup
  • public company accounting
  • manufacturing accounting
  • fulfillment accounting

Role summary

Zoox's Finance Operations team is central to the Finance organization, responsible for consolidating financial forecasts, reporting performance to leadership and Amazon, and governing spending controls. The Finance Operations Analyst will be the primary reviewer of purchase requisitions, ensuring compliance with U.S. GAAP and accounting policies. This role involves daily collaboration with budget owners, FP&A analysts, and Accounting. Key responsibilities include supporting month-end close, managing open purchase orders, and building reports on committed spend versus budget. The analyst will also track and report on compliance metrics to Finance leadership.

The Finance Operations team at Zoox sits at the center of the Finance organization. The team consolidates planning inputs from across FP&A into a single companywide financial forecast, and reports actuals and forecast performance upward to Zoox leadership and our parent company, Amazon. Finance Operations co-owns MEC activities with Zoox Accounting, driving core accrual, allocation, and reconciliation workstreams, as well as key managerial financial reporting packages. Lastly, Finance Operations governs purchase order hygiene, enforcing accounting policy at the point of commitment and tracking timely goods receipts.

As a Finance Operations Analyst, your primary responsibilities will focus on MEC and purchase order hygiene, and flex into projects supporting other areas of scope for the team. You will partner with budget owners across the organization, the FP&A analysts, and Accounting on these workstreams and directly drive improvement of financial processes and accuracy of financial results. 

This role requires a solid understanding of U.S. GAAP and procure-to-pay processes, along with the judgment to know when to resolve an issue directly and when to escalate it. You will leverage SAP S4, SAP Ariba, and other internal reporting systems to analyze spend data and provide actionable insights that improve compliance, spend visibility, and the efficiency of the requisition process.

In this role you will:

  • Support month-end close by providing PO and receipt data to Accounting and identifying unreceived goods and services for accrual

  • Build and maintain trackers on committed spend versus budget by cost center

  • Track and report compliance metrics to Finance leadership, including PR turnaround time, coding error rates, and policy exception volume

  • Review purchase requisitions for compliance with U.S. GAAP and Zoox accounting policies

  • Conduct pre-approval compliance checks of purchase orders against budget and forecast models, escalating discrepancies to the appropriate lead analyst within FP&A

  • Conduct Forecast vs. Actuals (FvA) analysis during monthly and quarterly closes

  • Review agreements and contracts to determine appropriate PR structure and coding, and re-structure PRs and POs as policies change

  • Partner with business owners to resolve incomplete or non-compliant purchase requisitions, and guide requesters and the internal team on PR requirements and accounting policy

  • Own open PO review and cleanup, including aging analysis, closure of stale purchase orders, and truing up open POs with requesters

    • Qualifications

  • BA/BS degree, preferably in Finance, Accounting, or a quantitative field

  • 4+ years of relevant work experience in finance operations, procurement, accounting, or FP&A

  • Solid understanding of U.S. GAAP, particularly as it applies to expense classification and capitalization

  • Hands-on experience with a major ERP system (e.g., SAP, Oracle, NetSuite)

  • Experience with spend management or procurement software (e.g., Coupa, Ariba)

  • Advanced proficiency in Microsoft Excel (e.g., pivot tables, lookups, and analysis of large datasets)

  • Strong interpersonal and communication skills, with the ability to explain accounting policy clearly to non-finance stakeholders

  • Detail-oriented and reliable, with a positive attitude and the ability to quickly adapt to changes in a fast-moving environment

    • Bonus Qualifications

  • Public accounting experience, Big 4 a huge plus

  • High-growth startup and/or public company accounting experience

  • Experience with manufacturing and/or fulfillment accounting

  • Experience supporting a procure-to-pay system implementation or an accounting policy rollout

    • Ready to apply?
    You'll be redirected to Zoox's application page.

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