American College of Obstetricians and Gynecologists Verified

Healthcare

Program Administrator, Education, Workforce & Well-Being

Washington, DCHybridFull Time$65,000–$75,000 /yrPosted 8 days ago

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Required skills

Program Administrator
project coordination
fiscal management
administrative management
implementation
reporting
judgment
prioritize
multiple projects
internal and external partners

Nice to have

marketing
social media platforms
accounting management
Project management experience
medical
public health

Role summary

The Program Administrator will manage the day-to-day operations for CME and Well-Being/Professional/Leadership Development programs. This hybrid role, based in Washington D.C., requires project coordination, fiscal management, administrative oversight, and reporting to ensure quality outcomes and adherence to contractual and grant commitments. Responsibilities include acting as a communication liaison, planning special projects, managing budgets, collaborating with marketing teams, coordinating meetings and vendors, tracking deadlines, ensuring compliance with regulations, processing invoices, and representing the programs at meetings. A Bachelor's degree and 2 years of related experience are required. Proficiency in Microsoft Office Suite is essential, with preferred knowledge in marketing, social media, accounting, and clinical content development.

The Program Administrator will manage the logistical day to day operations of the CME and Well-Being_Professional/Leadership Development programs. Responsible for project coordination, fiscal management, administrative management, implementation, and reporting of project activities. Provide professional expertise and apply departmental and organizational policies and procedures to positively influence the outcome of the program and the department. Exercise judgment, prioritize and implement multiple projects, and collaborate effectively with internal and external partners.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Duties/Responsibilities:

Monitor program activities to ensure quality and accuracy of work outcomes with contractual and grant commitments. Meet deliverables, develop website products, execute work plans, projects, and assignments in an accurate and timely manner.

Act as a communication liaison with external partners. Plan and successfully execute special projects related to the success of the programs. Responsible for adherence to program budgets.

Collaborate with marketing and communication teams to develop best practices, communication strategies and explore new formats for dissemination of program materials.

Serve as the primary liaison for assigned meetings, including meeting planning and logistics, coordinating timelines, assembling agenda materials, developing and distributing related minutes, reports, and updates.

Coordinate the work of consultants, vendors, staff, and others involved in the development and implementation of activities, materials, and events including literature review, video, and online course development and production, and marketing and promotion campaign planning and execution.

Manage and track all proposal/reporting deadlines, work plans, evaluations, submissions, and status updates and assists in drafting program proposals and reports. Report any noted issues to leadership.

Ensure program compliance with organizational and funder requirements, federal regulations and Grant Management Policy for reporting practices and standards. Work with funders and ACOG’s Legal, Finance, and Compliance staff accordingly.

Track, monitor and maintain expenditures and process invoices as needed.

Represent the programs both inside and outside of the ACOG, conduct outreach at national and regional meetings, and present on program activities and provide updates at meetings.

Develop relationships with professional associations and other health organizations to help support the program. Work with other ACOG staff to create, track, and manage appropriate agreements and contracts with outside partners and vendors.

Promote clinical guidelines and policies that support implementation of program recommendations.

Manage and edit program content through various stages of review and approval to ensure alignment with ACOG guidance and editorial standards.

Perform other duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communications skills.

Excellent interpersonal and customer service skills.

Excellent organizational skills and attention to detail.

Project coordination skills, including meeting management.

Attention to detail and ability to work with unfamiliar medical terminology.

Ability to work independently.

Proficient with Microsoft Office Suite or other related software.

Basic knowledge of marketing and social media platforms and accounting management preferred

Project management experience in medical, public health, or clinical content development preferred

Ability to travel.

Education and Experience:

Bachelor’s degree required.

Minimum of 2 years of related experience required.

Salary Range$65,000—$75,000 USD

Our Perks

Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.

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