Sample Receiving Technician

Position Summary

We are seeking a dependable and detail-oriented Sample Receiving Technician to support the receipt, verification, documentation, storage, and distribution of environmental samples. This position helps maintain sample integrity, accurate records, and timely delivery to analytical departments. The technician also serves as a technical resource, assists with staff training, and supports the supervisor with daily workflow coordination and process improvements.

Key Responsibilities

Sample Receipt and Verification

• Receive, unpack, and inspect samples from couriers, shipments, and client drop-offs, documenting receipt dates, times, and sample conditions.
• Verify sample identification, temperature, volume, container integrity, preservation, and remaining holding times against laboratory acceptance requirements.
• Review chain-of-custody forms and supporting documentation to confirm sample counts, requested analyses, and special instructions.
• Document discrepancies, including missing information, damaged containers, labeling errors, and unacceptable sample conditions, and coordinate resolution with the supervisor and appropriate personnel.

Sample Login and Documentation

• Enter accurate and complete client, sample, and testing information into the Laboratory Information Management System (LIMS), including turnaround times and special handling requirements.
• Assign unique sample identification numbers, apply labels, and prepare documentation for sample tracking and distribution.
• Maintain complete, traceable receiving records and process corrections through approved procedures and the appropriate LIMS audit trail.

Sample Storage and Distribution

• Place samples in designated storage locations under the required conditions, maintaining identification and traceability throughout handling.
• Coordinate timely delivery to analytical departments, prioritizing short-holding-time samples, rush requests, and other time-sensitive work.
• Monitor assigned storage temperatures, promptly report out-of-range conditions, and assist with actions to protect affected samples.
• Maintain organized storage areas and perform sample retention and disposal activities according to established procedures and authorization requirements.

Technical Support and Coordination

• Serve as a technical resource for receiving procedures and assist staff with routine questions, unusual submissions, and sample-handling concerns.
• Assist the supervisor with daily work assignments, workload priorities, coverage, and shift handovers while actively performing receiving duties.
• Communicate sample status, unresolved discrepancies, and potential delays to Client Services and analytical departments.

Quality, Safety, and Operational Support

• Follow laboratory standard operating procedures and applicable quality, accreditation, regulatory, and safety requirements.
• Identify and report nonconforming work, support investigations and corrective actions, and recommend practical improvements to receiving processes.
• Assist with reviewing and updating receiving procedures, work instructions, and training materials.
• Maintain a clean, safe, and organized receiving area; perform assigned equipment checks, monitor supplies, and use appropriate personal protective equipment when handling samples and hazardous materials.