Accounts Payable Coordinator
Required skills
- W9s
- COIs
- US GAAP
- Microsoft Office
- Excel
- Outlook
- Word
Role summary
Associa is seeking an Accounts Payable Coordinator in Bedford, NH, to manage daily payable processing for a portfolio of community associations. This role involves reviewing invoices, resolving discrepancies, maintaining vendor records, and collaborating with internal departments and external auditors. The ideal candidate will have general knowledge of Accounts Receivable, Accounts Payable, General Ledger activity, and US GAAP, along with proficiency in Microsoft Office Suite and strong time management and prioritization skills. This is an onsite, full-time position within a fast-paced accounting services environment.
Associa is currently looking for a Accounts Payable Coordinator to join our team in Bedford, NH. As a A/P Coordinator, you will work closely with our clients and vendors, and partner with other Associa departments. To be successful in this role you will need great customer service skills and the ability to work on multiple projects.
What do we offer?
Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.
How will you make an impact?
The A/P Coordinator is an accounting support position in a fast-paced centralized accounting services environment providing financial services to community associations throughout Bedford, NH.
Duties include but are not limited to:
- Work closely with Community Managers to assist with answering financial questions.
- Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
- Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
- Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquires.
- Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
- Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
- Work with outside auditors to answer questions and provide necessary reports.
- Evaluate, analyze and prioritize data in various forms and formats.
- Other duties as assigned
- General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity a must.
- Knowledge of Audit Reports.
- Knowledge of accounting principles, practices and procedures (US GAAP).
- Possess good written and communication skills.
- Professional communication skills (phone, interpersonal, written, verbal, etc.).
- Self-motivated, proactive, detail oriented and a team player.
- Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
- Confidentiality and discretion in the performance of all duties and responsibilities.
- Time management and time critical prioritization skills.
- Bachelor’s Degree Preferred.
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