Executive Assistant - Chief Operating Officer
Required skills
- Microsoft Office applications
- calendar management
- meeting coordination
- project tracking
- travel arrangements
- expense reports
- confidential information
- communication skills
- problem-solving skills
Nice to have
- senior leadership support
- executive team support
Role summary
Seeking a highly organized and professional Executive Assistant to support the Chief Operating Officer (COO). This role is critical in managing the COO's schedule, coordinating meetings and initiatives, preparing materials, arranging travel, and serving as a liaison with internal and external partners. The ideal candidate will exercise sound judgment, manage confidential information, and thrive in a fast-paced environment, contributing to firm operations and strategic success.
Executive Assistant to the Chief Operating Officer
We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to our Chief Operating Officer (COO). This position serves as a trusted partner to the COO and plays a critical role in supporting firm operations, strategic initiatives, leadership communications, and executive-level priorities.
The ideal candidate thrives in a fast-paced professional environment, exercises sound judgment, manages confidential information with discretion, and enjoys coordinating projects and helping leaders stay organized and effective.
What You'll Do
- Manage and coordinate the COO's calendar, meetings, and priorities.
- Prepare correspondence, presentations, reports, and meeting materials.
- Coordinate leadership meetings, retreats, and firm-wide initiatives.
- Track projects, deadlines, and follow-up action items.
- Arrange travel, prepare expense reports, and support executive logistics.
- Serve as a liaison between the COO and attorneys, staff, vendors, and external business partners.
- Assist with operational reporting, strategic initiatives, and special projects.
- Maintain confidential executive and operational information.
What We're Looking For
- 5+ years of executive administrative support experience preferred.
- Experience supporting senior leadership or executive teams.
- Exceptional organizational, communication, and problem-solving skills.
- Strong attention to detail and ability to manage competing priorities.
- Advanced proficiency in Microsoft Office applications.
- Professionalism, discretion, and sound judgment.
- Ability to work independently while collaborating effectively across departments.
Why Join Us
You'll have the opportunity to work closely with firm leadership and play an important role in driving organizational effectiveness and operational success. This position offers meaningful work, professional growth opportunities, and the chance to make a visible impact across the firm.
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