Accounts Payable Specialist
Required skills
- accounts payable
- vendor invoices
- payment processing
- ACH
- wire transfers
- reconciliation
- credit card transactions
- bank transactions
- vendor communication
- timesheet entry
Nice to have
- Sage 100 Contractor
- QuickBooks Enterprise Contractor
- Microsoft Business Central
- construction industry
Role summary
The Accounts Payable Specialist will manage daily accounting operations for construction and service teams, focusing on accurate and timely processing of invoices, payments, and reconciliations. Responsibilities include vendor communication, payroll support, expense report processing, financial reporting, audit assistance, and 1099 preparation. The role requires a high school diploma, 3-5 years of accounts payable or accounting experience, strong data entry skills, attention to detail, and proficiency in Microsoft Office. Experience with accounting software like Sage 100 Contractor, QuickBooks Enterprise Contractor, or Microsoft Business Central is a plus. This is an onsite position in Gilbert, Arizona.
About the role
The Accounts Payable Specialist supports day-to-day accounting operations for both construction and service teams. This role manages invoices, payments, reconciliations, and vendor communications while ensuring financial transactions are accurate, timely, and properly documented.
What You'll Be Responsible For
- Receive, verify, code, and process vendor invoices, ensuring proper documentation and approvals.
- Schedule and process payments through checks, ACH, and wire transfers while maintaining payment terms and cash flow requirements.
- Reconcile accounts payable, credit card, and bank transactions and research discrepancies as needed.
- Communicate with vendors regarding invoices, payment status, discrepancies, and account questions.
- Support payroll processing through timesheet entry, payroll data uploads, reimbursements, and deductions.
- Review and process employee expense reports in accordance with company policies.
- Prepare AP-related reports and provide information to support cash flow management and financial reporting.
- Support annual financial audits by gathering requested documentation and records.
- Assist with year-end 1099 preparation and vendor reporting.
- Provide additional accounting and finance support as assigned.
Qualifications & Experience
- High school diploma or equivalent required.
- 3–5 years of accounts payable or accounting experience, preferably within the construction industry.
- Strong data entry and numerical skills with excellent attention to detail.
- Proficiency in Microsoft Excel and Microsoft Office Suite.
- Experience with Sage 100 Contractor, QuickBooks Enterprise Contractor, or Microsoft Business Central is a plus.
- Basic understanding of bookkeeping and accounting principles.
Core Competencies
- Accuracy and attention to detail
- Strong organization and time management
- Numerical and analytical skills
- Problem-solving ability
- Effective vendor and internal communication
- Ability to manage multiple priorities and deadlines
- Confidentiality and professionalism
Why Join Us?
- Competitive salary and benefits package
- Career growth opportunities within a rapidly expanding company
- Commitment to a strong safety culture and quality-driven projects
Work Environment
Location: Gilbert, Arizona Work Environment: Primarily office-based with extensive computer use
Similar roles
- HVAC/R Service TechnicianCrawford Mechanical Services · Gilbert, AZ · Onsite
- Copy of Industrial HVAC TechnicianCrawford Mechanical Services · Gilbert, AZ · Onsite
- Temporary Senior Accounts Payable SpecialistForbes · Jersey, NJ · Hybrid
- Accounts Payable SpecialistWaterworks · Danbury, CT · Hybrid
- Accounts Payable SpecialistVenturi Supply · Fort Worth, TX · Onsite
Accounts Payable SpecialistE2 Optics · Englewood, CO · Hybrid
