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Virtual Scheduling Assistant

RemoteRemoteFull Time$40,000–$65,000 /yrPosted 6 days agoHidden Gem · RemoteOK

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Required skills

  • remote
  • scheduling
  • calendar management
  • client communication
  • Google Calendar
  • email platforms
  • travel advisors

Nice to have

  • customer service
  • travel planning
  • administrative support
  • performance-based incentives

Role summary

A dynamic travel company seeks a reliable and detail-oriented Online Virtual Scheduling Assistant for a fully remote role. This position involves coordinating calendars for travel advisors, scheduling client consultations and supplier meetings, sending reminders, tracking deadlines and travel milestones, and managing trip timelines. The ideal candidate possesses strong time management, organization, and communication skills, with comfort using Google Calendar and other scheduling tools. Prior experience in scheduling, admin, or customer service is a plus. The role offers a flexible remote schedule, training, and growth opportunities within the travel industry.

Job Title: Virtual Scheduling Assistant

About Us:

We are a dynamic travel company committed to delivering seamless and personalized travel planning experiences. We specialize in luxury vacations, destination weddings, honeymoons, cruises, and family getaways. Our team thrives on organization, service, and a shared love of travel.

Job Description:

We are looking for a reliable and detail-oriented Online Virtual Scheduling Assistant to support our team of travel advisors. This fully remote role is perfect for someone who excels in time management, calendar coordination, and client communication. You will play a key role in ensuring appointments, consultations, and travel timelines are smoothly managed.

Key Responsibilities:

Coordinate and manage calendars for multiple travel advisors

Schedule client consultations and supplier meetings

Send reminders and follow-ups for scheduled appointments

Track and organize important deadlines and travel milestones

Support trip timeline management (e.g., payment schedules, document delivery dates)

Communicate professionally with clients and team members

Qualifications:

Strong time management and organization skills

Excellent written and verbal communication

Comfortable using Google Calendar, scheduling tools, and email platforms

Ability to multitask and work independently in a remote setting

Prior experience in scheduling, admin, or customer service is a plus

Enthusiasm for travel is a bonus but not required

What We Offer:

Remote, flexible work schedule ideal for work-life balance

Training and ongoing support from a collaborative team

Income-earning potential through administrative project support and performance-based incentives

Growth pathways into roles in travel planning or operations

Access to travel industry benefits and discounts following completion of training

How to Apply:

If you love staying organized, enjoy helping others succeed, and want a flexible remote role in a growing travel company, we’d love to hear from you. Apply today and join the team!

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