Aerospace & Defense, Robotics, Autonomous Vehicles, Security, Radar Technology, Hardware

Scheduling Specialist

Kirkland, WAOnsiteFull Time$29–$44 /hrPosted 11 hours agoVisa sponsorship available

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Required skills

Microsoft Outlook
Microsoft Teams
Greenhouse
complex calendars
interview scheduling
executive scheduling
scheduling conflicts
time zones
virtual interviews
onsite interviews

Nice to have

applicant tracking system

Role summary

Echodyne is seeking a Scheduling Specialist to support its Talent Acquisition team. This role requires managing complex interview schedules, coordinating calendars, and resolving conflicts in a fast-paced environment. The ideal candidate will be highly organized, detail-oriented, and a proactive problem-solver. Responsibilities include coordinating interviews across time zones, managing logistics for virtual and onsite interviews, and maintaining candidate information in Greenhouse. Proficiency in Microsoft Outlook and Teams is essential, with experience in an ATS like Greenhouse being a plus. This position focuses on ensuring an efficient and smooth interview process.

Radar Reinvented.

Echodyne offers the world’s first compact solid-state true beam-steering radar for a wide range of industries and applications. Our high-performance radars work in all weather and are designed for autonomous vehicles, uncrewed aircraft & drones, and security of borders, critical infrastructure, and smart cities. The company combines the patented technology of metamaterials with powerful software to create a radar sensor with unprecedented performance at commercial price points. Echodyne offers its radars to companies working in Automotive, Transportation, Critical Infrastructure Protection, Border Security, Smart Cities, Uncrewed Aircraft Systems (UAS), and Airspace Management including Urban Air Mobility (UTM).

Echodyne is seeking a Scheduling Specialist to join our fast-growing team.

ROLE OVERVIEW

Echodyne is looking for a highly organized, detail-oriented Scheduling Specialist to support our Talent Acquisition team. This role is responsible for managing complex interview schedules, coordinating across multiple calendars, and navigating frequent changes in a fast-paced environment.

The ideal candidate is a proactive problem-solver who can anticipate scheduling challenges, manage competing priorities, and quickly resolve conflicts with minimal disruption. Strong communication skills and attention to detail are essential to ensuring candidates and interviewers receive timely, accurate information. This person will independently manage scheduling logistics, allowing recruiters and hiring managers to focus on hiring while keeping the interview process moving efficiently.

RESPONSIBILITIES

Coordinate complex interview schedules involving multiple candidates, interviewers, and hiring teams.

Manage competing calendar priorities, scheduling conflicts, and frequent last-minute changes.

Proactively identify scheduling challenges and find creative solutions to keep interviews on track.

Coordinate interviews across multiple time zones, accommodating varying schedules and availability.

Communicate scheduling details, confirmations, and changes clearly and promptly to candidates and internal teams.

Manage virtual and onsite interview logistics, including meeting links, room reservations, and candidate travel arrangements.

Maintain accurate interview schedules and candidate information in Greenhouse.

Partner closely with recruiters, hiring managers, and interview teams to ensure an efficient scheduling process.

Adapt quickly to shifting priorities while maintaining accuracy and attention to detail.

Support additional recruiting administrative tasks as needed.

QUALIFICATIONS

3+ years of experience managing complex calendars, interview scheduling, executive scheduling, or similar administrative responsibilities.

Exceptional organizational skills with the ability to manage multiple competing priorities.

Demonstrated ability to navigate scheduling conflicts, last-minute changes, and time-sensitive requests.

Strong problem-solving skills and the ability to anticipate challenges and take initiative.

Excellent written and verbal communication skills.

High attention to detail and accuracy, even when managing a high volume of scheduling requests.

Ability to remain calm, flexible, and solution-oriented in a fast-paced environment.

Proficiency with Microsoft Outlook, Microsoft Teams, and calendar management tools.

Experience with an applicant tracking system, preferably Greenhouse, is a plus.

Strong customer service mindset and ability to work effectively with stakeholders at all levels.

Echodyne’s technology is export controlled by the U.S. Government and we must evaluate an applicant’s eligibility to handle export-controlled information or obtain required Government authorizations. Therefore, we will ask you as part of the application process to identify whether you are a U.S. Citizen or green card holder, or have asylum/refugee status in the U.S.

WHAT WE OFFER

This is a non-exempt role.
The hourly rate for this role is$28.82—$43.99 USD
If your skills generally align but not perfectly, please apply anyway. There may be another role that’s a great fit for you!

We offer competitive compensation and benefits to our full-time, US-based employees, including:

RSU (Restricted Stock Units)

Generous Benefits:

Fully-paid medical, dental, and vision insurance premiums for you

Choice of PPO or HDHP/HSA

Virtual Care – 98Point6

Employee Assistance Program

Mental Health coverage through Springhealth & Talkspace (Premera)

Travel Assistance Insurance

Company Paid Life Insurance

Company Paid Short & Long Term Disability

Flexible PTO (exempt) / 15 days per year (non-exempt)

401(k) match

Pet Insurance

Prepaid Legal Program

Commuter Benefits

Paid Company Holidays

All qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran or any other characteristic protected by law.

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