Location: London, UK (On-site) with responsibility for all Europe & APAC locationsDepartment: Operations / FacilitiesReports to: CFO
About the Role
Foundry is seeking an experienced Facilities Manager to oversee administrative operations across our global office network in Europe and APAC. Based in our London office, this role is the central point of contact for office administration, vendor management and facilities coordination across all regions, ensuring every Foundry location runs smoothly and cost-effectively. The role reports into our US leadership and will work very closely with our legal, finance, IT & HR teams.
This is a high-visibility, cross-functional role suited to someone who is highly organized, comfortable working across time zones and cultures, confident managing budgets, reading and understanding contractual terms, managing vendor relationships and can handle competing priorities simultaneously.
Key Responsibilities
Financial & Expense Management
Review and reconcile office-related expenses across all Europe and APAC locations
Arrange and track rent and any other statutory payments related to all office leases, liaising with landlords and finance teams as needed
Monitor office budgets and flag variances or cost-saving opportunities
Process and approve invoices from office service providers Office Operations & Vendor Management
Manage relationships with any required office service providers (serviced office provision, cleaning, maintenance, security, catering, etc.) across all regions
Negotiate and manage contracts and SLAs with vendors and suppliers
Coordinate mail delivery and courier services for all offices, ensuring reliable inbound/outbound logistics
Source and onboard new vendors as offices grow or requirements change
Manage employee building access requirements Facilities Coordination
Serve as the main point of contact for landlords, building management, and facilities issues across all office locations
Coordinate office moves, renovations or new office setups as needed
Ensure all offices are stocked with necessary supplies and equipment Maintain health & safety and compliance standards appropriate to each region including understanding all documentation and procedural requirements and keep abreast of changes in H&S leglisation and governance in each region
Global Coordination
Act as the central liaison between local office contacts/employees in each region and HQ
Standardize administrative processes and best practices across all offices while respecting local requirements
Support new employee onboarding logistics (desk setup, access, equipment) in coordination with local teams Assist with travel and logistics coordination for cross-office visits as needed and assist with the budgeting and co-ordination of local staff or client events. Administrative Support
Maintain accurate records of contracts, leases, and vendor agreements for all locations
Prepare regular reports on office spend, vendor performance and operational issues
Support ad hoc administrative projects Requirements
3+ years of experience in office management, facilities coordination or operations, ideally with multi-site or international responsibility
Strong financial acumen with experience managing budgets, invoices and expense tracking
Excellent vendor negotiation and relationship management skills including the abilitiy to ready and fully interpret vendor contractual terms.
Exceptional organizational skills with the ability to manage multiple priorities across time zones
Strong written and verbal communication skills
Comfortable using office management/expense tools
Experience working with international teams or offices is strongly preferred
Based in or able to commute to London (this is an on-site role) with flexibility to accommodate occasional early/late calls with overseas offices What We Offer
We offer a competitive salary and a generous benefits package that includes:
A salary sacrifice employee pension scheme with an employer contribution of 5%
Private Medical Cover
Life Insurance and Sickness Cover
A Fit for Work scheme to support your health and wellbeing
Employee Assistance Program
Annual advice from an Independent Financial Advisor
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