Parts Inventory Control Analyst

Parts Inventory Control Analyst

Department: Machine Division (MAC)

Employment Type: Full Time

Location: San Antonio

Reporting To: Brandy Patton

Description

The Parts Inventory Control Analyst is responsible for the management, analysis, procurement, and control of inventory for CAT and allied (non-CAT) product lines. This position ensures inventory accuracy, supports inventory optimization initiatives, manages vendor and stock ordering processes, maintains pricing integrity, and collaborates with branch operations, vendors, and parts personnel to achieve inventory performance objectives.

The incumbent in this position is expected to model the following practices daily: 

1. Demonstrate alignment with the company's mission and core business values; 
2. Collaborate with key internal/external resources; 
3. Participate in ongoing self-development.

Essential Functions

• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Analyzes inventory performance and develops plans for the removal of obsolete, excess, and slow-moving stock while optimizing warehouse space utilization
• Manages inventory requirements for marketing promotions and seasonal demand activities 
• Develops and delivers training for parts sales and branch personnel regarding inventory processes, ordering procedures, and inventory management best practices
• Analyzes daily inventory reports and procure stock through appropriate ordering programs, vendors, and replenishment systems
• Monitors stocking levels and recommend adjustments based on demand trends, usage history, lead times, and constrained inventory conditions
• Maintain pricing accuracy for all product lines and follow up on vendor and supplier shipment schedules
• Evaluate inventory for consolidation opportunities, accuracy improvements, and reconciliation of surplus returns, credits, and vendor claims
• Prepare surplus return reports and supporting documentation for vendors and manufacturers
• Coordinates communications with branch locations regarding inventory programs, returns, and stock adjustments
• Manages Vendor Managed Inventory (VMI) programs, stocking overrides, additions, deletions, and modifications while providing recommendations to management
• Identifies opportunities for bulk purchasing discounts and inventory cost reductions
• Serves as a cross-functional backup for other Inventory Control Analysts and provide support across product lines as business needs require
• Models and promotes company values and leadership principles in daily interactions
• Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Requires regular and punctual employee attendance
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Strong knowledge of inventory control principles, warehouse operations, supply chain processes, and receiving functions
• Working knowledge of CAT and allied parts product lines, inventory systems, and vendor programs
• Excellent analytical and problem-solving skills
• Exceptional attention to detail and accuracy
• Strong verbal and written communication skills
• Ability to interact effectively with vendors, branch personnel, management, and corporate leadership
• Strong organizational, planning, and time-management skills
• Proficiency with Microsoft Office applications and inventory management software
• Ability to develop and deliver training to individuals and groups
• Ability to perform mathematical calculations accurately and efficiently
• Ability to interpret reports, data trends, and inventory performance metrics
• Ability to work independently and collaboratively in a fast-paced, high-volume environment
• Ability to prioritize multiple tasks while meeting deadlines
• Ability to understand and communicate information effectively

Requirements

Education and Experience:

• High school diploma or equivalent preferred
• Associate degree in business, supply chain, inventory management, or related field preferred
• Three or more years of inventory control, supply chain, warehouse, or parts operations experience required
• Experience with inventory management systems and vendor ordering platforms preferred

Supervisory Responsibilities:

• None

Travel: 

• Occasional travel may be required to support branch operations, training, or inventory related initiatives 
• Valid driver’s license may be required 

Physical Requirements:

• This position involves extended periods in a stationary position 
• Frequent movement throughout office and warehouse environments
• Ability to communicate effectively and exchange accurate information
• Regular use of computers, phones, and other standard office equipment
• Ability to move materials or equipment weighing up to 40 lbs. 
• Good manual dexterity, coordination, and stamina
• Ability to ascend and descend stairs and ladders as needed
• Ability to visually inspect inventory, documents, and work areas
• Ability to react appropriately to visual and auditory signals, alarms, and instructions

Work Environment:

• This job is generally performed in an office and warehouse environment
• Exposure to small quantities of chemicals, steam, high-pressure water, and high speed rotating equipment may occur
• Occasional work in elevated locations 
• Frequently works at a fast pace with unscheduled interruptions and changing priorities

Disclaimer: Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

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