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Electrical Manufacturing, Industrial Equipment, Energy

Workplace Coordinator

San Antonio, TXOnsiteFull TimePosted 1 month ago

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Required skills

  • receptionist
  • administrative assistant
  • front desk experience
  • customer focus
  • written communication skills
  • verbal communication skills
  • multitask
  • Microsoft Office Suite
  • cash handling
  • lifting up to 20lbs

Nice to have

  • SharePoint
  • Verkada
  • workplace programs
  • event planning
  • vendor management
  • space planning

Role summary

The Workplace Coordinator in San Antonio, TX, is responsible for creating a positive and productive work environment. This role serves as the first point of contact for visitors and employees, managing reception duties, answering inquiries, and directing guests. The coordinator also supports workplace programs, oversees daily operations, and handles administrative tasks. They partner with vendors and internal teams to maintain the office space and reflect company culture. Key responsibilities include front desk management, office operations, and event planning. The ideal candidate is customer-focused, organized, adaptable, and resourceful, with experience in Microsoft Office Suite.

At IEM, we’re not just building innovative electrical distribution systems, we’re shaping the future. IEM is dedicated to delivering world-class solutions for complex power needs. After 75 years, we continue to push the boundaries of what’s possible. Whether you’re an experienced professional or just starting out, you’ll have the opportunity to contribute, grow, and make a lasting impact on industries that power the world’s most dynamic markets.

Position SummaryThe Workplace Coordinator is responsible for ensuring a positive and productive work environment at the San Antonio, TX IEM office. This person will be the first face visitors and employees see when they walk into IEM. They have an important job of making a great first impression and answering and directing inquiries. In addition, they will support the rollout of workplace programs and initiatives and help oversee day-to-day operations, including ad hoc administrative needs. The Workplace Coordinator partners closely with vendors and internal teams and helps maintain a space that reflects the company’s culture while supporting ongoing business growth.

LocationThis will be a 100% onsite role working at IEM in San Antonio, TX. There will be no regular travel but may have opportunities to travel for IEM site visits, training and/or conferences. Ideal Candidate Profile (Optional)The ideal candidate is customer-focused, organized, and adaptable, with the ability to manage multiple priorities in a fast-paced environment. This person is approachable, resourceful, flexible, and comfortable supporting both employee experience as well as operational needs. They will need to be a team player operating with a start-up mindset, who thrives in a dynamic environment and willing to roll up their sleeves to help wherever needed. Experience with tools such as Microsoft Office Suite, SharePoint, and Verkada is a plus.

Key ResponsibilitiesFront Desk and Reception Duties

  • Greet, welcome and direct on-site visitors in a friendly and professional manner
  • Monitor visitor management system and issue visitor badges
  • Answer intercom, phone and in-person inquiries, providing general information to guests and employees
  • Receive mail and packages and assist with distribution
  • Perform administrative tasks such as mailing, data entry, printing badges, etc.

    • Office Operations

  • Maintain a safe, clean, and organized office environment
  • Order and manage office and break room supplies
  • Assist with updating workplace documents, policies and procedures
  • Partner with vendors and internal teams to ensure a seamless employee experience

    • Event Planning and Employee Engagement

  • Help organize and execute office-wide onsite events, special meetings and VIP visits
  • Collect feedback and data from employees to support continuous improvement efforts

    • In addition to the responsibilities listed above, the Workplace Coordinator may be asked, and must be able to successfully complete, the following responsibilities on an “as needed” basis:

  • Support larger workplace projects and space planning initiatives
  • Cross-collaborate with other teams and/or senior management
  • Assist the broader facilities team, from admin-type tasks to rolling up your sleeves and moving items that weigh up to 50 lbs.
  • Occasional extended hours may be required to support events or business needs

    • Qualifications• High school diploma or GED required• Minimum of 3 years of receptionist/administrative assistant and/or front desk experience• Flexibility and customer focus are a must• Excellent organizational, written and verbal communication skills• Ability to multitask and maintain attention to detail• Proficiency in Microsoft Office Suite and ability to learn new systems quickly• Basic cash handling skills• Proficient in Spanish highly desired

    Why Join IEM

    At IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey.

    Learn more about IEM at https://www.iemfg.com

    We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers

    Recruiting Scams

    Beware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact

    Non-Discrimination Statement

    IEM does not discriminate against any applicant based on any characteristic protected by law.

    Privacy

    Information collected and processed as part of your IEM Careers profile, and any job applications you choose to submit is subject to IEM's Workforce Member Privacy Policy.

    Use of AI

    At IEM, we are committed to a fair and transparent hiring process. Use the link below to view how we use artificial intelligence (AI) technology to assist in reviewing job applications and your rights as an applicant.

    AI Use in IEM's Hiring Process

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