EdTech, E-learning, Software

Administrative Assistant

San Mateo, CAOnsiteFull TimeEntry-level (exp-based)$72,500–$75,000 /yrPosted 29 days agoVisa sponsorship available

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Required skills

administrative
executive assistant
office assistant
calendaring
scheduling
travel arrangements
Google Suite
accuracy
detail-oriented
follow-up

Nice to have

company operations
policies
procedures
confidential correspondence
reports
on-boarding

Role summary

IXL Learning, a global EdTech leader, seeks an Administrative Assistant for its San Mateo headquarters. This full-time, onsite role supports executives on the marketing and professional learning teams. Responsibilities include calendar management, travel booking, event logistics, vendor coordination, expense reporting, and new hire onboarding. The ideal candidate has 1-3 years of experience, exceptional organizational and communication skills, proficiency in Google Suite, and a proactive, detail-oriented approach. A Bachelor's degree and a valid driver's license are required. The salary range is $70,300 - $75,000 annually, plus benefits.

IXL Learning, a global edtech leader with personalized learning products used by millions of students worldwide, is looking for an Administrative Assistant to support the executives on our marketing and professional learning teams. The ideal candidate will be experienced in handling a wide range of administrative support tasks and will be able to work independently in a fast-paced environment. You are a quick learner who is well-organized and highly detail-oriented who will help drive success by supporting the day-to-day of our leadership team. You are also adaptable, a skilled communicator and enjoy problem-solving new challenges.

This is a full-time position that requires you to be in our IXL headquarters office in San Mateo, CA. The work schedule for this role is Monday-Friday in the office.

WHAT YOU'LL BE DOING

Build in-depth knowledge of company operations, policies, and procedures

Coordinate daily calendars including scheduling appointments and meetings

Help manage and book travel arrangements

Compose, prepare and maintain confidential correspondence, reports, and other documents

Plan and manage logistics for on-site workshops, annual meetings, and other events

Coordinate with vendors on materials/services for marketing and professional learning programs

Compile and file expense reports

Support the on-boarding of new hires, including coordinating with HR to fill out setup forms and create training schedules

Coordinate and take the lead on special projects

Provide support to broader administrative and operations teams as requested

WHAT WE'RE LOOKING FOR

Bachelor’s degree

1-3 years of experience as an administrative, executive or office assistant

Experience with calendaring/scheduling and handling travel arrangements

Exceptional organizational skills, commitment to accuracy, detail, and follow-up

Self-starter with strong problem-solving skills who thrives in a fast-paced environment

Ability to prioritize multiple tasks and projects

Experience in Google Suite to create and edit a variety of presentations, forms, documents, and correspondence

Ability to proactively anticipate the needs of our executives

Strong written and oral communication skills

Ability to collaborate and build relationships with other IXLers

High level of discretion and sound judgment

Valid driver's license and a safe driving record

Our salary ranges are determined by role, level, and location. The base salary range for this full-time position is $72,500 - $75,000 + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

ABOUT IXL LEARNING

IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:

1 in 4 students in the United States uses IXL.com

Rosetta Stone provides an immersive learning experience for 25 languages

Wyzant is the nation's largest community of tutors, covering 300+ subjects

Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources

Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.

At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an equal opportunity employer and does not discriminate against applicants and employees based on any legally protected category.

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