Lease Administrator

Lease Administrator

Company Overview

We are a growing specialty retail organization based in Columbus, Ohio, focused on delivering exceptional customer experiences while building strong, high-performing teams. As a small-to-mid-sized business, we operate with agility and a hands-on leadership approach, creating opportunities for meaningful impact and professional growth.

We are seeking an experienced Lease Administrator, to manage and elevate our lease administration function during an exciting phase of growth and operational expansion.

Position Overview

The Lease Administrator will serve as the lease administration lead for retail in North America, managing the store lease portfolio including lease abstraction, critical dates, rent and CAM payments, reconciliations, and landlord relationships. Reporting to the Manager, Operations, this is a hands-on role focused on accuracy and execution. The ideal candidate is comfortable interpreting lease language, building scalable processes, and rolling up their sleeves to manage day-to-day lease inquiries and deadlines.

Key Responsibilities:

Abstract and maintain accurate lease data, including rent, term, options, CAM, co-tenancy, kick-out, radius, and exclusive clauses, in the lease administration system

Track and manage critical dates including renewals, option notices, expirations, and rent escalations. Proactively notify leadership of upcoming deadlines

Process monthly rent, CAM, real estate tax, insurance, and percentage rent charges in partnership with Accounts Payable to ensure timely and accurate payments

Review and audit annual CAM, real estate tax, and insurance reconciliations. Identify discrepancies and dispute overcharges with landlords

Prepare and submit monthly and annual sales reports to landlords as required by lease terms

Maintain an organized repository of leases, amendments, estoppels, SNDAs, certificates of insurance, and landlord correspondence

Serve as the primary point of contact for landlords and property managers regarding lease inquiries, notices, and issues

Partner with Facilities to clarify landlord and tenant repair and maintenance responsibilities

Support Finance with lease accounting under ASC 842, month-end accruals, occupancy cost reporting, and budgeting

Support new store openings, relocations, renewals, and closures, including lease document review and date tracking

Monitor compliance with lease requirements such as operating hours, signage, use clauses, and insurance

Prepare portfolio reporting including occupancy costs, lease expirations, and occupancy cost as a percentage of sales

Develop and improve lease administration processes, procedures, and controls

Qualifications

Associate’s or Bachelor’s degree in Business, Finance, Accounting, Real Estate, or a related field is preferred

3+ years of lease administration experience, preferably in multi-unit retail

Strong understanding of commercial retail lease terms, CAM, and percentage rent

Experience with lease administration software such as Visual Lease, CoStar Real Estate Manager, LeaseQuery, MRI, or similar

Advanced proficiency in Microsoft Excel and Microsoft Office Suite

Working knowledge of ASC 842 lease accounting is a plus

Strong analytical skills and numerical accuracy

Demonstrated ability to operate independently in a lean environment

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

High level of integrity and discretion

Qualifications

Associate’s or Bachelor’s degree in Business, Finance, Accounting, Real Estate, or a related field is preferred

3+ years of lease administration experience, preferably in multi-unit retail

Strong understanding of commercial retail lease terms, CAM, and percentage rent

Experience with lease administration software such as Visual Lease, CoStar Real Estate Manager, LeaseQuery, MRI, or similar

Advanced proficiency in Microsoft Excel and Microsoft Office Suite

Compensation & Benefits

Base salary: $60,000–$75,000, commensurate with experience

Comprehensive benefits package including Medical, Dental, Vision, and 401(k)

HSA options, Life Insurance, and Disability coverage

Employee discount programs

Opportunity to build and shape lease administration within a growing retail organization

Why Join Us?

This is an opportunity to take ownership of lease administration within a growing retail organization where your work will directly influence occupancy costs, store growth, and financial accuracy. You will partner closely with Operations, Finance, and Facilities and have the ability to build scalable processes that support sustainable growth.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. We provide equal employment opportunities to all individuals without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable federal, state, or local law.

We are committed to fair and equitable hiring practices and encourage candidates from all backgrounds to apply

Working knowledge of ASC 842 lease accounting is a plus

Strong analytical skills and numerical accuracy

Demonstrated ability to operate independently in a lean environment

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

High level of integrity and discretion