Accounts Payable Manager
Required skills
- Accounts Payable
- process improvement
- workflow management
- supervision
- budget analysis
- ERP system
- performance reviews
- vendor invoices
- supplier invoices
- QuickBooks
Nice to have
- NetSuite
- managerial experience
- accounts payable experience
Role summary
The Accounts Payable Accountant Manager oversees the daily operations of the Accounts Payable department, including staff supervision, process management, and ensuring accurate and timely payments to meet financial deadlines. This role involves budget analysis, cost savings, implementing new ERP systems, and providing training and performance reviews for AP staff. Key responsibilities include managing vendor invoices, reconciling statements, posting invoices in QuickBooks, and providing AP aging summaries to the CFO. The position requires a Bachelor's degree in accounting or finance, strong supervisory and process management skills, proficiency in Microsoft Office, and the ability to perform basic accounting tasks.
SUMMARY
The Accounts Payable Accountant Manager is responsible for the daily operations of the Accounts Payable
department. This includes supervising staff, managing processes, ensuring accuracy and timely payments.
Ensure the department meets all financial deadlines and provides excellent customer service to vendors and
internal employees.
ROLE AND RESPONSIBILITIES
• Responsible for overall operations of the AP department including process improvement, managing
workflows, ensuring accuracy, and supervision of staff.
• Provide budget analysis and ensure optimal cost savings.
• Implement new ERP system in accordance with the Accounting Department.
• Supervise Accounts Payable employee to provide training, guidance, performance reviews, and
disciplinary action.
• Maintain the Accounts Payable Mailbox in Outlook.
• Ensure Vendor/Supplier invoices are paid in a timely manner.
• Oversee and ensure reasonable discounts are given on supplier invoices.
• Submit any debt as it comes due for payment approval.
• Provide clerical and administrative support to management as requested.
• Post all new invoices to the correct company in QuickBooks. This should be completed daily.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and previous
recorded entries.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Provide the company CFO with an accurate Accounts Payable aging summary. This should be
completed weekly.
• File paid invoices per company in a timely manner.
• Required to perform single, technical tasks with a need to periodically upgrade skills to meet changing
job conditions.
• Miscellaneous projects for the finance team as needed
QUALIFICATIONS AND EDUCATION REQUIREMENTS
• Bachelor’s Degree in accounting, finance, or related field.
• Specific skill-based competencies required to satisfactorily perform the functions of the job include
preparing and maintaining accurate records; operating standard office equipment; utilizing pertinent
software applications; and record keeping.
• Proven supervisory skills and managing processes.
• Strong organizational skills and problem-solving skills.
• Knowledge required to perform basic math, including calculations using fractions, percent, and/or
ratios. Able to read technical information, compose a variety of documents, facilitate group
discussions, and solve practical problems.
• Excellent interpersonal, verbal and written communication skills.
• Proficient in standard Microsoft tools such as Excel, Word, SharePoint, etc.
• Experience with NetSuite, QuickBooks, preferred.
PREFERRED SKILLS
• 1-3 years accounting leadership Managerial experience or accounts payable experience
• Works well under pressure in both team and individual settings
• Dependable and flexible
• Ability to work in a general office environment
Mainstream Fiber Networks reserves the right to modify, interpret, or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise.
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