Executive Administrative Partner

CEO & Executive Support

• Administer the CEO’s priorities, delegated assignments, pending decisions, and important deadlines.

• Coordinate executive projects and initiatives to ensure appropriate ownership, follow-through, and timely completion.
• Monitor priorities, commitments, and open items to identify delays, risks, missing information, and matters requiring escalation.
• Maintain an organized executive dashboard reflecting priorities, ownership, deadlines, status, and next steps.
• Coordinate the CEO’s calendar, meetings, travel, and other executive commitments.
• Screen, prioritize, and route communications, meeting requests, and other matters requiring executive attention.
• Prepare agendas, materials, action items, and follow-up documentation for executive and leadership meetings.
• Follow up with designated leaders and stakeholders regarding assignments, decisions, and outstanding commitments.
• Coordinate cross-functional efforts involving executive leadership, department leaders, and other designated stakeholders.
• Resolve routine scheduling, communication, logistical, and administrative issues using sound judgment and established authority.
• Exercise independent judgment in managing routine matters and redirect requests to the appropriate leader or department when necessary.
• Represent the CEO and company professionally when communicating with employees, customers, vendors, advisors, and other stakeholders.
• Coordinate business travel, reservations, meetings, events, expenses, and other executive logistics in accordance with company procedures.
• Maintain accurate and organized executive records, files, trackers, templates, and documentation.
• Maintain confidentiality when handling sensitive company, employee, customer, financial, strategic, and personal information.
• Utilize approved technology and AI tools to improve organization, communication, documentation, and efficiency.
• Troubleshoot administrative and workflow issues and implement practical solutions to improve efficiency and continuity
• Provide limited confidential personal and family administrative support to the CEO when requested.

Leadership & Organization Support

• Coordinate Executive Leadership Team schedules, meetings, materials, and follow-up.
• Support leadership initiatives by coordinating assignments, information, approvals, and deadlines across departments.
• Participate in cross-functional projects and executive initiatives as assigned.
• Assist with developing and maintaining processes and procedures that support executive and leadership operations.
• Provide input on process improvements and opportunities to improve executive and leadership efficiency.
• Prepare coverage plans for planned absences, including outstanding priorities, deadlines, responsibilities, and backup ownership.

Work is regularly performed in a warehouse and manufacturing environment where temperatures may be extreme, with exposure to dust, odors, noise, and fumes. Noise levels are typicall moderate. Employees may also be exposed to chemicals and cleaning agents on a daily basis.

Must be authorized to work in the U.S. without sponsorship.