Office Administrative Specialist

Office Administrative Specialist

Miron Construction Co., Inc. | Milwaukee Office

DEPARTMENT: Human Resources

JOB CLASSIFICATION: Full-Time

FLSA CLASSIFICATION: Non-Exempt

REPORTS TO: Senior Vice President, Milwaukee Office

POSITIONS SUPERVISED: None

TRAVEL REQUIRED: None

WORK SCHEDULE: Day Shift 

POSITION SUMMARY

The position provides administrative, office management, and document control support to project teams and staff. Responsibilities include coordinating office operations, managing project documentation and records, and performing administrative functions that support efficient business and project execution. The role collaborates with team members to ensure accurate document management, effective communication, and timely completion of administrative and project-related activities.

ESSENTIAL FUNCTIONS

• Provides administrative and operational support to all departments
• Serves as the first point of contact for visitors, clients, vendors, and employees, delivering exceptional customer service in person, by phone, and through electronic communication.
• Manages incoming calls, mail, and packages; responds to inquiries; and directs communications to appropriate personnel.
• Maintains accurate records, filing systems, expense reports, and other administrative documentation.
• Coordinates meeting logistics, office events, travel arrangements, catering services, and other activities that support efficient office operations.
• Prepares, reviews, proofreads, and distributes bid requests and related project correspondence on behalf of the industrial project team.
• Assists with the management, organization, distribution, and retention of project documentation to ensure accuracy, accessibility, and compliance with company standards.
• Performs other related duties as assigned.

POSITION QUALIFICATIONS

• Demonstrates professionalism and confidence in customer-facing interactions with a strong service-oriented approach.
• Possesses excellent written and verbal communication skills, along with outstanding human relation skills
• Able to effectively prioritize tasks and follow direction from multiple departments in a dynamic work environment.
• Remains composed under pressure, exercises sound judgment, and efficiently troubleshoots issues as they arise.
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Works effectively with diverse teams in a fast-paced, deadline-driven environment.
• Capable of working both independently and collaboratively while maintaining accuracy, efficiency, and adaptability.
• Proficient in Microsoft Office Suites 365.

WORK ENVIRONMENT 

Primarily an office environment.

ADA PHYSICAL DEMANDS

The following outlines how much on-the-job time is spent on specific physical activities. Under 1/3 of your time will be spent standing, walking, reaching with hands and arms, climbing or balancing, stooping, kneeling, crouching, or crawling, tasting or smelling, and lifting up to 50 pounds. Up to 2/3 of your time will be spent sitting, using hands to finger, handle, or feel, and talking or hearing. Our office environment requires extensive computer work and the use of the phone.

CULTURE AND BENEFITS 

For more information on Miron's culture and benefits, please click on the following link: https://miron-construction.com/join-the-team/office-careers/.

 
Miron Construction Co., Inc. is proud to be an Equal Opportunity / Affirmative Action Employer. We welcome and encourage ALL qualified applicants to apply for our open career opportunities. 

• Create relationships built on honesty, integrity, and respect. 
• Accept challenges, take the initiative, welcome hard work, and empower one another. 
• Communicate with transparency at every opportunity, asking questions to gain clarity 
  and understanding. 
• Speak up, listen up, and recognize it to strengthen our team and hold one another accountable. 
• Pursue excellence in our craft and utilize the best tools and processes to deliver safe, quality, and productive construction. 
• Make sound decisions by focusing on the details, thinking it through, and asking for help when needed. 
• Fulfill the commitments we make to our clients, our partners, and each other. 
• Recognize achievements and celebrate successes together. 
• Represent the best of Miron and the best of ourselves wherever we go. 
• Serve the communities in which we live and work, giving back whenever and wherever we can.