Project Specialist

Position Title 

Project Specialist

FLSA Status 

Non-exempt, Part-Time

Department 

Piha me ka Pono

Supervisor 

Community School Manager

Primary 

Purpose

Provide support to ensure that the goals and objectives of the program are achieved.

Essential 

Duties

• Coordinate arrangements for staff travel, trainings, etc.; 
• Prepare training materials; 
• Maintain staff office inventory;
• Maintain an up to date calendar of events;
• Create event/promotional flyers;
• Attend staff meetings and take notes;
• Answer phone calls and emails promptly and forward inquiries to respective Piha staff members;
• Attend and assist program events and take pictures for organization;
• Keep up to date records of community engagement events;
• Assist team with making calls and follow up with families of chronically absent students.

Other Duties

Other duties as assigned.

Work Hours

• 20 hours per week, 8:00 am to 12:00 pm, Monday through Friday or as determined by the supervisor; 
• Position requires regular and predictable attendance; 
• Some events on evenings or weekends at various times.

Working 

Conditions

• Office setting; 
• Traveling in a personal vehicle to and from program sites.

Equipment Use

Computer and laptop, office and/or work cell phone/Bluetooth, printer, scanner, shredder, copier, fax machine.

Mental, 

Physical, and 

Communication Demands

Mental:

• Consistent adherence to the practice of PIDF’s five core values that are used as a guiding force in the success of all of its programs; 
• Strong organizational skills and ability to focus on multiple tasks; 
• Strong analytical thinking and problem solving; 
• Good record keeping skills;
• Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others; 
• Foster a respectful environment while supporting fair treatment and opportunity for all colleagues, partners, and communities;
• Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible. 

Physical:

• Requires lifting and carrying up to 25 pounds on an occasional basis; 
• Must be able to sit and work at a desk/computer for the majority of the work day. 

Communication:

• Exhibit courteous and professional demeanor towards program participants, staff and administration via verbal, written, physical, and electronic correspondence; 
• Good oral and written communication skills; 
• Must be able to maintain confidentiality.

Minimum 

Qualification 

Requirements

Required:

• High school diploma or equivalent and one (1) year of administrative or clerical experience; 
• Must be proficient in Microsoft Office and Google Workspace; 
• Must have access to a vehicle, have a valid driver's license, a safe and responsible driving record, and current no-fault auto insurance, with at least $100K in bodily injury liabilityper person and $25K in property damage liability.

Preferred:

• Associates degree in Business or related field; 
• Knowledge and experience in the Hawai’i State Department of Education, financial and personnel systems;
• Experience with QuickBase.

Authorized By 

President

Date of 

Authorization

8/23/19. Revised 10/26/22, 06/13/2024, 07/12/2024, 09/17/26