Program Manager

Description:

## About PlayCV

PlayCV is a nonprofit organization dedicated to enriching the lives of Castro Valley students by providing high-quality afterschool programs rooted in joyful play, hands-on learning, and whole-child development.

We partner with elementary and middle schools within the Castro Valley Unified School District to deliver meaningful enrichment experiences that include arts, science, music, STEM, recreation, social-emotional learning, and academic support.

Our programs support students in building confidence, exploring creativity, strengthening social skills, and forming meaningful relationships. We strive to create safe, inclusive spaces where students feel welcomed, valued, and connected.

Our work is guided by PlayCV’s Community Agreements, which shape how we show up for students, families, school partners, and one another.

## About the Program

The Full PLAY (TFP) is PlayCV’s afterschool program, operating from the last bell of the school day until 6:00 p.m. Each day begins with students checking in and receiving a nutritious snack. Students then rotate through enrichment classes, homework support, outdoor games, STEAM activities, and social engagement opportunities.

## Position Summary

PlayCV is seeking a highly organized and adaptable Project Manager to support and streamline our marketing, communications, and data systems. This role will help ensure our programs, families, and staff stay connected through clear communication, strong systems, and accessible data.

The Project Manager will play a key role in building structure, improving processes, and helping teams make better use of tools like our internal dashboards. This position will be a short-term assignment.

## Essential Job Functions

### Program & Student Experience

• Ensure families have clear, timely, and accurate information about PlayCV programs, including after-school enrichment and summer opportunities
• Maintain and update PlayCV’s website and communication platforms to reflect current programming across all sites
• Develop accessible, easy-to-understand content that supports engagement from PlayCV’s diverse community

### Safety & Supervision

• Support responsible data practices by maintaining the confidentiality and security of student and family information
• Ensure all program-related documentation aligns with safety requirements, certifications, and compliance standards

### Teamwork & Collaboration

• Collaborate with program staff and leadership to understand communication needs and improve how information is shared across teams
• Support staff in accessing and understanding program data to better respond to student and site needs
• Contribute to a culture of clarity, consistency, and continuous improvement across PlayCV programs

### Operations & Administrative Responsibilities

• Support the development of a centralized data system by organizing information from platforms such as Google Sheets, Google Forms, and Red Backpack
• Create and maintain dashboards and reports that track enrollment, participation, and program performance across school sites
• Explore and implement tools that help translate data into actionable insights for organizational planning
• Maintain organized and up-to-date operational documents, including manuals, policies, and procedures to support consistent program delivery

## Community Agreements

All PlayCV team members are expected to model and uphold our Community Agreements:

• Keep our students at the center of our decisions and actions
• Be open to feedback and operate with a growth mindset
• Be kind and respectful
• Own our attitude
• Support each other and hold each other accountable
• Respect everyone’s privacy

These agreements guide daily interactions, decision-making, and overall site culture.

Requirements:

• Strong experience with digital systems, including customer relationship management (CRM), content or knowledge management, and data tracking tools; ability to support implementation and ongoing system management
• Demonstrated ability to manage and support large-scale program operations, preferably in an enrichment, education, or nonprofit setting
• Experience organizing, analyzing, and presenting data in a way that is clear and actionable; ability to support a data-informed culture across teams
• Comfort working with tools that support data visualization and reporting (e.g., dashboards, spreadsheets, or similar platforms)
• Strong organizational skills with attention to detail and the ability to manage multiple systems and priorities
• Familiarity with the Castro Valley community and a commitment to serving local students and families

## Candidate Profile

The ideal candidate for PlayCV is a highly organized, proactive problem-solver who is excited to support a non-profit organization serving students and families across Castro Valley. They are comfortable building structure, improving processes, and helping teams work more effectively together.

This person is able to manage multiple priorities while staying detail-oriented and dependable, and they communicate clearly with staff, families, and vendors. They are tech-comfortable and open to learning, including learning how to improve how tools are used to support enrollment, attendance, and family communication for PlayCV. They value collaboration, take initiative, and approach their work with a sense of ownership and care.

## Physical Requirements

• Ability to sit, stand, and walk for extended periods throughout the workday
• Ability to lift, carry, push, and/or pull program supplies, equipment, or materials weighing up to approximately 5–30 pounds
• Ability to use a computer, including typing, viewing screens, and operating standard office equipment for prolonged periods
• Ability to communicate effectively in person, over the phone, and via virtual platforms
• Ability to respond quickly to urgent situations, including moving swiftly across program areas if needed

## Conditions of Employment

• Ability to obtain and maintain DOJ/FBI Live Scan clearance
• Proof of negative TB test within required timeframe
• Ability to attend required PlayCV trainings and meetings
• Ability to work assigned schedule and program calendar

## Equal Employment Opportunity Statement

PlayCV is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Employment decisions are based on merit, qualifications, and organizational needs.

*This job description is not intended to be all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.*