Senior Administrative Assistant II, Commercialization
Required skills
- organizational
- project management
- detail oriented
- prioritize
- multi-task
- proactive
- self-initiative
- interview scheduling
- consulting agreements
- master service agreements
Nice to have
- Biotechnology experience
- Smartsheet
- Teams portal development
- newsletters
Role summary
The Senior Administrative Assistant II, Commercialization role provides essential administrative support to the Commercialization organization, its leadership, and team members. Responsibilities include coordinating internal and external meetings, managing complex domestic and international travel logistics, assisting with recruitment and onboarding, processing expense reports, and supporting contract execution. This role requires strong organizational, project, and time management skills, the ability to handle confidential information, and excellent communication. Proficiency in MS Office Suite is preferred, along with experience in project management tools and applicant tracking systems. Biotechnology experience is highly desired. The position is based in Redwood City, CA, with a hybrid work arrangement.
Revolution Medicines is a global, commercial-state oncology company dedicated to discovering, developing and delivering innovative medicines for patients with RAS-addicted cancers. Leveraging its differentiated RAS(ON) tri-complex inhibitor platform, the company is advancing a broad, integrated portfolio of oral RAS(ON) inhibitors designed to directly target the active, cancer-driving state of RAS. Founded on rigorous scientific inquiry and a willingness to challenge long-held assumptions, Revolution Medicines is committed to changing the trajectory of disease for patients with RAS-addicted cancers worldwide.
Our people are united by a shared way of working: follow the science, challenge assumptions, act with urgency and hold ourselves to a high standard of rigor—all in service of patients.
The Opportunity:
The Sr Administrative Assistant role is essential to execution and achievement of goals and objectives of the Commercialization organization providing administrative support for the function, the leadership and team members including:
Coordinates internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs.
Provides and balances administrative support across both in-office and remote field team members and can coordinate with teams across different regions and global time zones.
Interacts with key business partners and potentially external vendors in planning meetings and coordinating all logistics in partnership with functional leaders.
Plans and coordinate necessary offsite meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.
Plans and coordinate complex domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for senior leadership; this may require evening or weekend support, depending on the travel requirements.
Provides consolidation, formatting, and/or organization of PowerPoint presentation slides as requested.
Handle recruitment and onboarding activities including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating 1st day of new hire planning w/HR and hiring manager.
Provide administrative support to commercial team for consulting and/or master service agreements in partnership with legal and/or procurement to ensure they are executed timely and properly within approval limits.
Coordinates complex expense report processing and reconciliation of receipts and credit card statements for the senior leadership as needed.
Partners across Commercialization (Commercial and Medical Affairs) Operations and Admin team members to plan agendas and execute Cross functional meetings and events (ie, launch planning, support speaker series, lunch and learns, etc)
Required Skills, Experience and Education:
10+ years supporting at the executive level.
Ability to recognize and appropriately handle highly sensitive and confidential material and information.
Strong organizational, project and time management skills; detail oriented.
Ability to prioritize/multi-task projects and demands effectively.
Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.
Professional demeanor and team-player while maintaining positive, team-focused attitude.
Proactive and excellent self-initiative.
Excellent verbal and written communication skills.
Preferred Skills:
Biotechnology experience highly preferred.
Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.
Experience with project management tools, (ie Smartsheet’s) and communications platforms (ie, Teams portal development, newsletters) is a plus.
#LI-YG1 #LI-HYBRID
The base pay salary range for this full-time position for candidates working onsite at our headquarters in Redwood City, CA is listed below. The range displayed on each job posting is intended to be the base pay salary range for an individual working onsite in Redwood City and will be adjusted for the local market a candidate is based in. Our base pay salary ranges are determined by role, level, and location. Individual base pay salary is determined by multiple factors, including job-related skills, experience, market dynamics, and relevant education or training.
Please note that base pay salary range is one part of the overall total rewards program at RevMed, which includes competitive cash compensation, robust equity awards, strong benefits, and significant learning and development opportunities.
Revolution Medicines is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital status, medical condition, and veteran status.
Revolution Medicines takes protection and security of personal data very seriously and respects your right to privacy while using our website and when contacting us by email or phone. We will only collect, process and use any personal data that you provide to us in accordance with our CCPA Notice and Privacy Policy. For additional information, please contact privacy@revmed.com.
Base Pay Salary Range$99,000—$124,000 USDWe are aware of recent recruitment scams in which individuals or organizations falsely represent themselves as being affiliated with Revolution Medicines. These scams may appear as false job advertisements or unsolicited contacts through communication or chat platforms, email, phone, or text message. Please note that Revolution Medicines does not extend unsolicited employment offers and will never ask candidates to provide financial information, purchase equipment, or pay fees as part of the hiring process. All legitimate communication from Revolution Medicines will come from an official @revmed.com email address. If you believe you’ve been contacted by someone impersonating a Revolution Medicines recruiter, please report it to careers@revmed.com so we can share these impersonations with our IT team for tracking and awareness.
Similar roles
- Food & Beverage Specialist IIRevolution Medicines · Redwood City, CA · Onsite
- Senior Vice President, Late-Stage Clinical DevelopmentRevolution Medicines · Redwood City, CA · Hybrid
- Reception & Administrative ClerkSyntronic · Kanata, ON · Onsite
- Administrative Assistant - SalesTom James Company · Washington, DC · Onsite
Administrative AssistantSurgery Partners · Milwaukee, WI · Onsite- Administrative Coordinator - Marketing grads welcome, full benefits, no weekends!Eyecare Partners · Henrico, VA · Onsite
