Facilities Asset Coordinator

Richmond University Medical, NYOnsiteFull Time$33–$34 /hrPosted 2 months agoVisa sponsorship available

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Required skills

Facilities Department
maintenance
repair
compliance documentation
purchase orders
invoices
payment requests
expenditures
financial records
supplies

Nice to have

healthcare
hospital
facilities management
maintenance environment
supervisory experience
Business Administration

Role summary

Richmond University Medical Center is seeking a Facilities Asset Coordinator to supervise daily office operations within the Facilities Department. This role involves ensuring accurate recordkeeping of maintenance, repair, and compliance documentation, preparing reports, and processing purchase orders and invoices. The coordinator will track expenditures, manage financial records, and procure supplies and services. They will also serve as the primary administrative contact for vendors and contractors, maintaining contracts and service agreements, and coordinating department schedules and employee records. An Associate degree and 3-5 years of administrative or office supervisory experience, preferably in a healthcare or facilities management environment, are desired.

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Day Shift - 7.5 Hours (United States of America)

Supervise and coordinate daily office operations within the Facilities Department.
Ensure accurate recordkeeping of maintenance, repair, and compliance documentation.
Prepare reports, presentations, and correspondence for department leadership.
Monitor work order requests and ensure timely assignment and completion.
Process purchase orders, invoices, and payment requests.
Track expenditures and maintain financial records.
Coordinate procurement of supplies, equipment, and contracted services.
Serve as primary administrative contact for vendors and contractors.
Maintain vendor contracts, insurance certificates, and service agreements.
Coordinate department schedules, on-call rosters, and vacation calendars.
Maintain employee records, certifications, and training documentation.

Education

Associate degree in Business Administration, Healthcare Administration, Facility Management, or related field preferred.

Experience

Minimum 3–5 years of administrative or office supervisory experience.
Experience in a healthcare, hospital, facilities management, engineering, or maintenance environment preferred.
Previous supervisory experience preferred.

Physical Requirements

Ability to sit, stand, walk, and use office equipment for extended periods.
Ability to occasionally lift up to 20 pounds.
Ability to travel throughout the hospital campus as needed.

Shift: M-F 8a-4p

Salary Range: $32.725/hr. -$34.287/hr.

Employment Non-Discrimination: Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Ready to apply?

You'll be redirected to Richmond University Medical Center's application page.