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Project Admin Assistant (Construction) | Permanent Work from Home | Morning Shif

RemoteRemotePart Time$8–$8 /hrPosted 1 month agoVisa sponsorship availableHidden Gem · Himalayas

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Required skills

  • Project Administrator
  • Construction
  • Project Coordination
  • Data Management
  • Reporting
  • Google Workspace
  • Xero
  • Zoho CRM
  • Invoicing
  • Quotation

Nice to have

  • Automation
  • System Utilization
  • BDM support
  • Cashflow visibility

Role summary

Seeking a remote Project Administrator for a permanent, part-time (30 hours/week) role in the construction industry. The ideal candidate will act as a central hub for project administration, managing documentation, data, and communication. Responsibilities include maintaining project plans, schedules, budgets, generating reports and dashboards, managing client onboarding, and supporting sales with quotes and contracts using tools like Google Workspace, Zoho CRM, and Xero. A minimum of 2-3 years of experience in project administration within the building and construction industry, with a strong understanding of Australian business practices and proficiency in Xero, is required. The role emphasizes ownership, efficiency, and process improvement through automation.

Category: Construction Location: JOB TITLE: Project Administrator- ConstructionTYPE: 30 hours a weekRATE: $8AUD/hour We are seeking aProject Coordinator/Administrator who will act as the central hub for projectadministration, facilitating communication, tracking schedules, managingdocumentation, and ensuring resources are available to meet project deadlinesand budgets.This is not atask-following role — we need someone who takes full ownership, drivesefficiencies, and improves processes through automation and smart systemutilisation.Key Responsibilities:●Documentation& Organization:Maintaining project plans, schedules, budgets, and technical documents(reports, contracts, invoices)●DataManagement & Reporting– Maintain clean, accurate data and create dashboards for decision-making bymanagement.●GeneralProject Admin– Support teams with documentation, scheduling, and compliance.●Otheradmin tasks- arrange team meetings, issue agendas & minutes, set up team functions,etc. as directed by management.●Emailmanagement:Take over the shared inbox currently mismanaged by an in-office admin; uploadclient-submitted plans intoZoho CRMas leads.●Quotingsupport:Read building plans, enter data into an existing spreadsheet (auto-calculatesprice), then type itemized quote intoXero(kitchen, bathroom, laundry,bedrooms).●BDMsupport:Assist with contracts so the BDM can focus on client relationships; VA handlesback-end only.●Cashflow visibility:VA to support reporting via Zoho and Xero — invoicing side only; Leanne managesall bookkeeping.●Clientonboarding:Upload new client contact information into Zoho; no timesheets or payrollinvolvement.Skills and ExperienceRequired:●Proven projectcoordination, administration, or a related role experience in the building andconstruction industry.●Familiaritywith Google workspace●Minimum2-3 years in project administration.●Excellentcommunication skills.●Strongorganisational skills, attention to detail, and proactive problem-solving.●Confidentcommunicator with the ability to train and support staff in digital systems.●Experience in XERO (invoicing andquotation) is a MUST●AU experience is a MUST Details

Originally posted on Himalayas

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