IT Consulting, Software Development, Systems Integration

Administrative Assistant

New York, NYOnsiteFull Time$55,000–$65,000 /yrPosted 1 month ago

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Required skills

Microsoft Office
Outlook
Word
Excel
administrative
project support
office coordination
time-management skills
follow-through
coordination

Nice to have

construction management
architecture
professional services

Role summary

Techno is seeking an Administrative Assistant for its New York office to provide day-to-day administrative support. The role involves coordinating information, schedules, and documents, managing multiple priorities in a fast-paced environment, and supporting project teams. Key responsibilities include organizing project documentation, managing administrative tasks, scheduling meetings, tracking project-related information, and communicating with internal teams and external stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and possesses strong communication and time-management skills. Proficiency in Microsoft Office is required, and experience in engineering or construction is a plus.

WHAT YOU'LL DO

Techno is looking for an Administrative Assistant to support our New York office. This position will provide day-to-day administrative support and assist with coordinating information, schedules, documents, and other project-related needs. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. This role requires strong communication skills, attention to detail, and the ability to effectively coordinate across Project Managers, corporate teams, clients, and other stakeholders.

Assist with organizing project documentation, correspondence, reports, schedules, and other materials.

Coordinate information and follow up on action items across multiple team members and departments.

Manage and prioritize multiple administrative tasks and requests while meeting deadlines.

Assist with scheduling meetings, maintaining calendars, preparing materials, and coordinating internal communications.

Support project teams with tracking documents, invoices, timesheets, expenses, and other administrative information as needed.

Maintain accurate records, files, and databases.

Assist with preparing and formatting reports, presentations, spreadsheets, and other project-related documents.

Communicate professionally with internal teams, clients, vendors, and other project stakeholders.

Help identify and address administrative needs to keep projects and office operations running efficiently.

Provide general administrative and operational support to the New York office as needed.

Take on additional administrative and project support responsibilities as the needs of the team evolve.

QUALIFICATIONS

3+ years of experience in an administrative, project support, office coordination, or similar role.

Bachelor's degree from an accredited college or university preferred.

Strong organizational and time-management skills with the ability to manage and prioritize multiple tasks simultaneously.

Excellent attention to detail and follow-through.

Strong written and verbal communication skills.

Ability to coordinate effectively with multiple team members and balance competing priorities.

Proactive, dependable, and comfortable working independently while also supporting a team.

Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.

Ability to learn new systems and processes quickly.

Experience in an engineering, construction, architecture, or other professional services environment is a plus.

COMPENSATION

The anticipated compensation range for this position is between $55,000-$65,000/yr. Final compensation will be determined based on experience, qualifications, education, certifications, skills, and work location.

WHY CHOOSE US?

Competitive salary

401(k)-retirement savings plan with employer match

Health, dental, life and vision insurance

Flexible paid time off

FSA/Transit benefits

Bonus incentives

Professional growth

Potential profit-sharing opportunities

ABOUT TECHNO

Around for 25 years, Techno Consult Engineering, PC (Techno) is a rapidly growing engineering and construction management firm shaping the future of infrastructure across the Northeast and Mid-Atlantic. We deliver impactful water/wastewater, transportation, and public works projects for clients including NYCDDC, NYCDEP, and the Port Authority of NY & NJ. With offices in New York City, Princeton, Massachusetts, Washington, D.C., and Baltimore, we combine technical expertise, a commitment to quality, and strong client partnerships to deliver innovative solutions and build resilient communities.

Techno Consult Engineering, PC is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.

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