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Retail, E-commerce, Apparel & Fashion, Consumer Goods

CX Systems & Process Coordinator

Austin, TXOnsiteFull TimeEntry-level (exp-based)Posted 1 month agoVisa sponsorship available

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Required skills

  • CX Systems
  • Process Coordinator
  • customer experience
  • AI agents
  • automations
  • systems administration
  • help desk
  • ticketing
  • CRM
  • ecommerce

Nice to have

  • AI chatbots
  • large language model tools
  • no-code automation platforms
  • Zapier
  • Make
  • JSON

Role summary

Tecovas is seeking a CX Systems & Process Coordinator in Austin, TX, to manage and maintain the customer experience team's tools, AI agents, and automations. This role involves daily setup and upkeep of systems, testing AI agents and workflows, monitoring system health, and supporting process improvements from testing through rollout. The coordinator will also organize the improvement backlog, track cross-functional requests, manage vendor support tickets, and generate performance reports. The ideal candidate has 1-2 years of experience in customer experience, support operations, or systems administration, with hands-on experience in business tool back-end settings, strong data and spreadsheet skills, and clear written communication. Familiarity with AI chatbots, no-code automation, JSON, APIs, or basic SQL is preferred.

Tecovas was founded with the simple goal of making the world's best western boots, apparel and leather goods - and selling them at a fair price. We are a brand revolutionizing a category and welcoming first-time boot buyers and western enthusiasts alike.

Tecovas is looking for a CX Systems & Process Coordinator to keep the connected systems, AI agents, and automations behind our customer experience team accurate, current, and running the way they were designed. Reporting directly to the Senior Manager, CX Operations, you will handle the day-to-day setup of our customer experience tools, test and monitor the AI agents that run our support workflows, and help move process improvements from testing all the way through rollout.

This role is required to be based in Austin, TX. Candidates must either be currently located in or willing to relocate to Austin, TX.

What you’ll do:

  • Handle the everyday setup and upkeep of the tools our customer experience team runs on, including users, permissions, queues, routing rules, templates, and tags.
  • Keep our help articles and knowledge base accurate and current, both for the team and for the AI agents that rely on them.
  • Test changes to systems and workflows in a safe practice environment before they go live, then confirm they work as intended once released.
  • Watch system health and data quality day to day, catch errors and broken connections, and fix or escalate them quickly.
  • Run test cases against our AI agents and automations before each release, record the results, and re-test after fixes are made.
  • Monitor how the AI agents perform in real time and flag wrong answers, failed handoffs, loops, and missed escalations.
  • Make approved updates to AI agent instructions and the content they draw from, and carefully document every change.
  • Support the rollout of process improvements from start to finish, including setup, testing, documentation, and follow-up.
  • Keep the improvement backlog organized and up to date, tracking what is proposed, in progress, and finished, and what each change delivered.
  • Track requests that involve other teams such as Digital, Fulfillment, Merchandising, Retail, and IT, and keep them moving.
  • Act as the first point of contact for outside vendor support tickets, opening them, following up, and seeing them through to a close.
  • Pull together weekly and monthly reports on how our systems and AI agents are performing, and surface anything that looks unusual.

    • Experience we’re looking for:

  • 1–2 years in customer experience, support operations, systems administration, or a similar coordination role.
  • Hands-on experience with the back-end settings of a business tool, such as a customer relationship management (CRM) system, help desk, ticketing, ecommerce, or scheduling platform.
  • Strong spreadsheet skills and real comfort working with data, including filtering, pivots, lookups, and clean reporting.
  • Clear, organized written communication, with a habit of documenting your work as you go.
  • Familiarity with AI chatbots, large language model tools, or no-code automation platforms like Zapier or Make, whether from work or your own projects.
  • Familiarity with JSON, APIs, or basic SQL. You will not need to build integrations, but being able to read a data file or run a saved query is a plus.
  • Bonus points for previous experience in a direct-to-consumer, retail, or ecommerce environment.

    • What you bring to the table:

  • You are organized and detail-oriented, and you catch small errors before they turn into big ones.
  • You have a natural curiosity about how tools work, and the follow-through to take a task all the way to done without being chased.
  • You can stay on top of a varied workload and keep many moving pieces from stalling.

    • Full Time Benefits & Perks:

  • We offer insurance plans that pay 79-90% of your health premium coverage and 100% of your dental & vision insurance coverage for your family/dependents
  • Generous employee discounts!

    • The hourly rate for this position is $25 - $27. The actual compensation will be based on factors such as the candidate’s skills, qualifications, and experience.

    About Us:

    Based in Austin, TX, Tecovas brings the spirit of the West to the modern consumer. Handcrafting the best Western footwear, workwear, apparel, and accessories, Tecovas has grown rapidly since its founding as the first digitally native Western brand in 2015, serving customers through www.Tecovas.com, Tecovas Stores from coast to coast, and select wholesale partners. We’re certainly growing- and hiring passionate, humble, positive, and talented people determined to help us continue to grow!

    Important note: We strive to hire values-aligned people because we believe it takes each and all of us to be successful, and lead with grit, speed and a clear vision of where we’re headed. In a remote setting, interviewing at Tecovas may include phone interviews, virtual “on-site” interviews, and on-the-job mock cases. We are committed to run a thorough process for candidates with whom we identify a potential match, and we will do our best to follow-up with each and every applicant! If you’re on the fence, just give it a try!

    Hiring process and disclaimer: Should you receive an offer from us after going through the interview process, a background check will be conducted prior to onboarding. The results of a background check are evaluated as part of the hiring process, but this does not mean that you will not be considered for the job based upon the results. We are an equal opportunity employer and we encourage everyone to apply!

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